Construction Office Manager

Carolina Mechanical Group•Raleigh, NC

1d•Onsite

About The Position

With deep roots in the Raleigh-Durham area, our team has proudly served the community for decades. As a trusted partner in the residential home building industry, we are known for our unwavering commitment to craftsmanship, reliability, and enduring partnerships. Specializing in single-family HVAC and electrical installations, we’ve built a strong reputation for delivering consistent quality and developing long-term relationships with clients, builders, and general contractors alike. We are actively seeking qualified candidates for the Construction Office Manager position to join our award-winning team.

Requirements

Experience in Microsoft Office Suite (Intermediate).
Excellent written and verbal communication skills.
5+ years’ managing experience.
High school diploma.
Must be able to pass a pre-employment drug screen and background check.

Nice To Haves

State Notary License or ability to receive one within 6 months.
Familiarity with construction industry.
5+ years' experience in AIA billings.
5+ years’ experience in prevailing wage billings.
5+ years’ experience with accounting software.
Experience managing teams of 10+ employees.

Responsibilities

Create and manage monthly American Institute of Architects (AIA) project billings.
Track and manage vendor and insurance paperwork for stored materials.
Initiate projects in the accounting systems and distribute designated folders to project managers.
Prepare prevailing wage documents.
Complete lien waivers, notice of commencement and notice of furnishings documents.
Oversee employee onboarding and offboarding.
Attend company meetings regarding policies and procedures.
Manage any assigned office personnel and various office tasks.
Execute Accounts Receivable reports and Accounts Receivable follow-up.
Assist with scheduling and conducting interviews for new staff.
Manage PCI hours and pay, weekly invoices, and communications.
Assist with scheduling and execution of company events.
Serve as the main point of contact for all office staff.
Track and manage contracts, POs and LOIs.
Additional duties as assigned.