Construction Estimating Assistant
About The Position
Joseph J. Albanese, Inc. is seeking a highly organized and detail-oriented Estimating Assistant to join our Estimating team. This position will provide administrative and coordination support for bid opportunities, public works documentation, pre-qualification requirements, and estimating department operations. The ideal candidate is dependable, proactive, comfortable working with construction documents, and able to manage multiple deadlines in a fast-paced environment. Voted “Best Places to Work” for the past 8 years in a row, JJA is a dynamic, fun environment with significant career opportunities to grow and develop professionally.
Requirements
- Minimum of a high school diploma or equivalent.
- 3 years of office administration experience; construction industry preferred.
- Strong computer skills.
- Organizational Skills: Ability to manage tasks efficiently.
- Strong attention to detail: Accuracy in data entry and document management.
- Strong written and verbal communication skills.
- Willingness to work closely with team members and other departments.
Nice To Haves
- Experience with construction-related software a plus.
Responsibilities
- Develop departmental forms, procedures, and filing systems.
- Monitor department incoming calls, mail, visitor requests, and bid schedules.
- Respond to inquiries and concerns related to Estimating.
- Input and maintain up-to-date information in Salesforce.
- Maintain the estimating bid schedule in Salesforce.
- Generate reports and distribute finished documents.
- Prepare and process bid documents.
- Issue prequalification notices and invitations to bid.
- Maintain and complete pre-qualifications for bid opportunities.
- Manage ads for Small Business Enterprises (SBE), Local Business Enterprise (LBE), Disabled Veteran Business Enterprises (DVBE), and Disadvantaged Business Enterprises (DBE).
- Conduct good faith efforts for SBE, LBE, DVBE, and DBE Contracts.
- Maintain detailed records of all good faith efforts relating to public work projects.
- Obtain bonding and insurance certificates as needed for projects.
- Process Subcontractor insurance.
- Provide general support for the Estimating Department.
- Assist with special projects as assigned.
Benefits
- competitive pay and benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
