Project Coordinator - Construction

Sprouts Farmers Market•Phoenix, AZ

20d•Hybrid

About The Position

The Construction Coordinator reports directly to the Real Estate and Construction Projects Manager. The primary focus of this position is to assist in the management and coordination of the construction department and deal making process. Position requires a self-starter, detail driven, reliable, trustworthy and conscientious individual with significant understanding of construction practices, financial procedures, legal processes, and basic research concepts. Position reports into our Store Support Office in Phoenix, AZ. Hybrid schedule, in office Tuesday - Thursday.

Requirements

High School Diploma with a minimum of three (3) years of experience in retail construction and construction administration
Preferred knowledge of bids and proposal processes
Intermediate knowledge of Microsoft Office
Exceptional organizational skills and attention to detail
Ability to maintain strict confidentiality of business information

Responsibilities

Support Construction Project Managers projects success [new stores & remodels]
Log bids on bid comparison form
LOI to GC after bid is awarded (within 10 business days)
Create refrigeration contracts and request purchase orders
Compile documents and prepare GC construction contract using AIA software; follow up on signatures
Log preliminary notice of services from contractors (pre-liens)
Log/review pay apps from GC’s
Request pay apps via WorkDay
Receive and pay refrigeration and other invoices through WorkDay
Compile pay applications and backup information to submit billing requests for tenant improvement allowances
Request and monitor close-out packages from all parties involved in projects
Final invoices from direct buy vendors and architects
Close out package from GC to architect
Close out package from LL to architect
Projects should be closed out within 60 days of grand opening
Supply GC subcontractor list to Facilities team post grand opening
Establish utility transfer between RDD and turnover date with Insight
Establish Emerson Temp Monitoring setup between RDD and turnover date
Update and monitor project costs on a monthly basis and report to team realty leadership
Assist with vendor setup if necessary
Update and distribute construction schedule on a monthly basis
Securing final addresses for all locations and communicating to the business prior to RDD
Ability to compile and report data intended for benchmarking, research and analytical thinking throughout the department
Coordinate the process of finding, developing, implementing and training all department and vendors on new Construction management collaborative website
Assist in the creation of training materials for internal and external construction teams
Primary contact and resource for information in regard to departmental issues
Anticipate and solve issues with departmental hardware and software equipment
Order and assist in all equipment and software needs
Works closely with internal departments including Legal, Real Estate, IT, Tax and Audit
Assist in creating and issuing policy manuals, monitor construction project management practices
Assist in creating and training all construction team members on new processes and systems as it relates to productivity and job performance

Benefits

Competitive pay
Sick time plan that you can use to support you or your immediate families health
Vacation accrual plan
Opportunities for career growth
15% discount for you and one other family member in your household on all purchases made at Sprouts
Flexible schedules
Employee Assistance Program (EAP)
401(K) Retirement savings plan with a generous company match
Company paid life insurance
Contests and appreciation events throughout the year full of prizes, food and fun!
Bonus based on company and/or individual performance
Affordable benefit coverage, including medical, dental and vision
Health Savings Account with company match
Pre-tax Flexible Spending Accounts for healthcare and dependent care
Company paid short-term disability coverage
Paid parental leave for both mothers and fathers
Paid holidays
DailyPay - access earned wages the next business day