Construction Coordinator II
About The Position
AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term. Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work. The Role We’re looking for a Construction Coordinator II to support our construction team across both pre-construction and active projects. The Construction Coordinator assists the Construction team to provide a wide range of administrative and project support tasks. This is a hands-on role where you’ll keep projects organized, documentation tight, and communication flowing between teams, vendors, and internal partners. You’ll also help mentor junior coordinators and play a key role in keeping projects moving without getting bogged down in admin gaps.
Requirements
- High school diploma required
- 2–3 years of administrative or project coordination experience (construction or similar environment is a plus)
- Strong organizational skills — you can manage multiple priorities without dropping details
- Comfortable working with budgets, invoices, and basic financial tracking
- Solid communication skills — you can work across teams and with external vendors
- Strong computer skills and attention to detail
Nice To Haves
- bachelor’s degree preferred
Responsibilities
- Support construction projects from pre-con through closeout — ensuring accuracy & compliance with AVB policies and procedures
- Coordinate project meetings (scheduling, agendas, materials, follow-ups)
- Manage and maintain project documentation, including: Contracts, Permits, Insurance certificates, Warranties
- Prepare and track key project documents like: Bid packages, Contracts, Purchase orders, Change orders, Subcontractor agreements
- Review vendor invoices and pay applications for accuracy against budgets and contracts
- Process invoices and support vendors using I-BEAM
- Support vendor prequalification and risk mitigation activities
- Ensure subcontractors meet insurance and sales tax requirements
- Act as a liaison between vendors, insurance providers, and internal teams
- Assist with project closeouts and ensure all documentation is complete and properly filed
- Help set up temporary construction offices when needed (utilities, equipment, vendor setup, etc.)
- Make sure urgent issues and project updates get to the right people quickly
- Provide guidance and support to Construction Coordinators I across regions
Benefits
- health, dental and vision
- 401(k) with company match
- paid vacation and holidays
- tuition reimbursement
- an employee stock purchase plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
