Construction Coordination Specialist

Circle K • Tampa, FL

3d • Onsite

About The Position

The Construction Coordination Specialist plays a crucial role in managing various aspects of construction projects, ensuring smooth operations and timely completion. This position involves close collaboration with internal teams and external vendors, meticulous tracking of financial and legal documentation, and maintaining accurate project records. The specialist will be responsible for a range of administrative and coordination tasks, from processing payments and managing contracts to updating project trackers and facilitating utility transfers. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadline pressure. Proficiency in various software applications, including Smartsheet and Microsoft Office Suite, is essential for success in this position.

Requirements

• High School Diploma or GED
• Strong background in applications software including Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong knowledge of construction-related processes.
• Ability to handle multiple projects simultaneously.
• Ability to grasp new ideas and concepts quickly.
• Ability to learn new software applications, including Smartsheet.
• Well-organized with the ability to handle multiple responsibilities under deadlines.
• High degree of attention to detail and accuracy.
• Well-developed verbal and written communication skills.
• Excellent interpersonal skills.
• Strong interpersonal communication skills with the ability to work well with team members, upper management, and vendors, as well as with others both inside and outside the organization.

Nice To Haves

• Minimal travel required.

Responsibilities

• Collaborate with the Equipment Team to ensure timely receipt of equipment.
• Receive, validate, and ensure payment of General Contractor progress and final pay applications.
• Track preliminary lien notices.
• Complete necessary forms for Check/Wire Requests/Credits.
• Ensure timely AFE close out.
• Facilitate utility transfers.
• Update Cost Trackers for General Contract related items on all projects.
• Complete Construction Start Notifications.
• Facilitate site-specific contract execution.
• Receive, record, and notify of any pending Liens.
• Receive, record, and notify of any Satisfaction of Liens.
• Attend meetings as required.
• Validate and update budgets when necessary.
• Create, issue, update, and close Purchase Orders (POs) and/or Change Orders.
• Manage quarterly and year-end accruals.
• Receive, code, validate, and follow up on invoices.
• Complete vendor setup.
• Respond to vendor inquiries as necessary.
• Perform Smartsheet project updates, tracking, validation, and reporting.
• Perform other assigned duties such as scheduling meetings/calls, ordering office supplies, filing, and scanning documents.
• Fulfill reports and requests from leadership as needed.
• Work with Site Repository staff to ensure site addresses in POPA are accurate.

Benefits

• Circle K is an Equal Opportunity Employer.
• The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.
• Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company.
• Information about our company's use of the federal E-Verify program to check work eligibility is available in English and Spanish.
• Opportunity to grow with the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED