Construction Contracts & Billing Administrator

TriMark•Bedford Park, IL

1d•Hybrid

About The Position

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

Requirements

2+ years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
Proficient in Microsoft Office applications.
Ability to successfully pass a background check post offer acceptance.

Nice To Haves

Experience with Vendor Management Systems (VMS)
Experience with Navision
Experience with JDE / JD Edwards preferred.
Experience in Construction or Construction Services industry preferred.
Prior experience in foodservice equipment and supplies desired.

Responsibilities

Manage and organize contract documents and records, ensuring accuracy and completeness.
Review contract terms and conditions, identifying key details and requirements.
Execute billing processes, including data entry, invoicing, and documentation.
Drop Ship Billing
AIA Billing
Ensure invoices are prepared in compliance with contractual terms and client requirements.
Maintain and analyze contract and billing data using Navision and other relevant systems.
Perform data verification, reconciliation, and generate reports as needed.
Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
Collaborate with vendors through the VMS to ensure seamless contract administration.
Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
Collaborate with cross-functional teams to address inquiries and resolve issues.
Identify opportunities for process improvements within the Contracts & Billing department.
Participate in initiatives to enhance overall efficiency and effectiveness.