Project Management and Construction Contracts Administrator - Renewable Energy

Soltage•Jersey City, NJ

7d•Hybrid

About The Position

Soltage's Project Management team is seeking a Construction Contract Administrator to oversee construction contract administration across the company’s growing portfolio of projects. Reporting to the Senior Vice President of Project Management and working closely alongside Project Managers, this role will be responsible for managing change orders, enforcing contractual schedule requirements, tracking liquidated damages, and administering construction lender draw certifications across on up to 30 concurrent projects. The Construction Contract Administrator will serve as the primary point of contact for contract compliance and obligations, ensuring that contractor relationships remain collaborative and productive while maintaining accountability to contractual commitments.

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Business Administration or similar.
Minimum of 5 to 8 years of construction contract administration, claims management, or owner's representative experience on capital projects.
Experience in renewable energy construction (preferably solar or battery storage).
Direct experience managing EPC or design-build contracts, owner or developer-side experience is strongly preferred.
Demonstrated experience issuing formal notices, cure letters, or claims under construction contracts.
Proficiency reading and interpreting contract terms including schedule of values, milestone definitions, CO entitlement provisions, and LD clauses.
Experience with construction draw certification processes and lender-required documentation.
Familiarity with NYISO, PJM, or ISO-NE interconnection processes and how utility delays interact with construction contract obligations.
Experience with tax equity or project finance lender draw processes.

Nice To Haves

CCM (Certified Construction Manager), PMP, or DBIA certification.

Responsibilities

Own the change order log across all active construction projects.
Review incoming COs from EPC contractors for contractual entitlement, schedule impact analysis, and pricing reasonableness.
Coordinate internal review with project management, engineering, and legal teams; prepare written approval recommendations.
Track all COs from submission through execution; escalate any open COs without resolution.
Identify systemic patterns across contractors and flag to department leadership.
Own the project schedule protocol across all projects.
Track contractual milestones against actual performance in real time.
Issue formal notices to contractors when milestone submission windows are missed.
Prepare cure notices when contractors fail to meet contract obligations.
Manage the portfolio-level schedule performance tracker.
Calculate LD accruals for projects where contractors have exceeded contractual schedule milestones and durations.
Prepare formal LD notices for delivery.
Track LD credits and offsets against final payment applications.
Provide analysis to support SVP decisions on application or waiving of LDs as part of settlement negotiations.
Prepare and coordinate monthly construction draw certifications for all lender-financed project.
Verify all conditions precedent to each draw are satisfied before certification.
Manage the lender change order approval workflow by identifying and managing the COs that require lender consent and coordinating within the contract schedule.
Prepare construction portion of monthly investor and lender reporting packages.
Review draft EPC contracts prior to execution to flag provisions that will be difficult to administer or enforce.
Provide advisory input to the SVP to ensure contract efficiency and accuracy across the contract negotiation process.
Own EPC invoice management after PM approval.
Confirm that required lien waivers, sworn statements, or other payment condition documents are attached before authorizing payment.
Issue written payment recommendations to Finance once PM milestone confirmation is received.
On lender-financed projects, aggregate approved invoices into the monthly draw request as part of the draw certification process.
Maintain payment logs that serve as an audit trail for lender compliance and dispute resolution.