Construction/Certified Payroll Specialist

Audubon Companies•Houston, TX

About The Position

The Payroll Specialist is responsible for processing payroll for construction employees, ensuring accurate and timely compensation in compliance with company policies and labor regulations. This role includes calculating wages, overtime, and deductions; maintaining payroll records; and supporting certified payroll reporting for public works projects. The Payroll Specialist collaborates closely with HR, accounting, and project teams to verify hours, resolve discrepancies, and ensure compliance with federal, state, and local requirements.

Requirements

High school diploma or GED required
3+ years of payroll processing experience, preferably in the construction industry, including rig pay, prevailing wage and labor classification review
Proficiency with payroll systems (ADP), timekeeping software, and Microsoft Office Suite
Strong knowledge of payroll laws and labor regulations
High level of accuracy in payroll calculations and reporting
Ability to investigate and resolve payroll discrepancies efficiently
Strong communication skills, both verbal and written
Demonstrated integrity, professionalism, and confidentiality
Strong attention to detail with the ability to work independently and take initiative

Nice To Haves

associate or bachelor’s degree in accounting, finance, business administration, or related field preferred

Responsibilities

Process payroll for hourly and salaried construction employees, ensuring accuracy and compliance
Collect, review, and verify employee timesheets and work hours
Calculate wages, overtime, deductions, and benefits using ADP
Maintain accurate payroll records, reports, and documentation for audits and compliance
Process full cycle payroll from hew hire updates, time posting, payroll processing, to benefits funding
Ensure compliance with federal, state, and local labor laws, including FLSA
Prepare, review, and submit certified payroll reports for public works and prevailing wage projects (DOL, TWC, etc.)
Manage certified payroll submissions through systems such as LCP tracker or audit companies such as KPMG
Track and resolve reporting errors, rejections, and compliance discrepancies
Verify wage rates, labor classifications, fringe benefits, and deductions
Maintain certified payroll documentation to support audits
Collaborate with HR, accounting, and project teams to reconcile payroll and verify job codes, hours, and classifications
Respond to employee inquiries regarding pay, deductions, and discrepancies in a timely manner
Assist with payroll audits and resolve identified issues
Support general payroll and administrative functions as needed
Stay current on payroll regulations, wage laws, and construction labor requirements
Performing duties in a manner that protects personal and team health and safety
Participating in required HSE training, meetings, and reporting activities
Identifying and reporting hazards, near misses, and unsafe conditions
Following safe work practices and complying with applicable regulatory requirements