Construction Billing Coordinator

Crete United•Greensboro, NC

1d•Onsite

About The Position

The Opportunity We're looking for a detail-oriented, tech-comfortable Construction Billing Coordinator to join our team and grow into a career in construction finance and accounting. You'll learn AIA progress billing — a specialized, in-demand skill in commercial construction — with hands-on mentorship from experienced professionals. Our finance leadership team has a strong track record of developing top talent, and they're invested in doing the same for you. About AC Corporation AC Corporation is a diversified mechanical contractor with nearly 500 employees across multiple business lines — mechanical design and construction, air handling unit manufacturing, HVAC installation and repair, fabrication, and rendering plant systems. Headquartered in Greensboro, NC, with offices in Winston-Salem, Raleigh, Charlotte, and Charleston, we take on contract work nationwide. As part of Crete United, a national network of mechanical, electrical, plumbing, and building automation companies, we also offer the reach and resources of a larger platform — with local, hands-on leadership.

Requirements

1–2 years+ of experience in billing, accounting, bookkeeping, or a related field
Strong Excel skills and comfort learning new software/ERP systems.
Sharp attention to detail and solid organizational skills.
Clear communicator who can work cross-functionally with project managers and clients.
Ability to pass a pre-employment drug test and criminal background check required.

Nice To Haves

construction or AIA billing experience is a plus, not a requirement.
A degree in accounting, finance, or business is a plus but not required

Responsibilities

Own the AIA billing process end-to-end — preparing progress payment applications, schedules of values, change orders, and retainage adjustments that keep multi-million-dollar contracts accurate and on track.
Receive, review, and setup jobs using detailed information related to project costs, pricing, and markups
Maintain organized and up-to-date records for all active and completed projects
Verify accuracy of pricing calculations, including labor, materials, and overhead
Update pricing data based on changes in project scope or cost adjustments
Analyze contracts and project status to ensure every billing reflects the correct terms and approved changes before it goes out.
Monitor project financials — percent-complete, retainage releases, and remaining contract balances — catching discrepancies early.
Serve as the billing point of contact across project managers, general contractors, subcontractors, and clients, resolving questions and securing timely approvals.
Manage contract data in our ERP system (Viewpoint Spectrum), ensuring job costs are captured correctly for accurate reporting.
Build out reporting in Excel and other analytics tools that give leadership real visibility into billing performance.