Construction Administrator

Home Preservation Services • Los Altos, CA

1d • $25 - $28

About The Position

This is a process-driven role focused on executing established workflows and supporting operational leaders. The position supports managers and supervisors who manage client relationships and construction projects.

Requirements

• Process-driven
• Ability to execute established workflows
• Support operational leaders
• Support managers and supervisors
• Calendar management
• Client communication
• Field support and materials tracking
• Work order management
• Email monitoring
• Activity report processing
• Support repair operations

Responsibilities

• Maintain appointment schedule, communicate issues or reschedule requests and gaps in the schedule.
• Audit calendar and alignment to confirm jobs are listed and being tracked, as well as employee vacation and off days match internal systems.
• Send regular appointment reminders as defined, track responses and flag issues.
• Track maintenance material lists for upcoming visits and order parts in advance and deliver when needed.
• Create and update maintenance work orders, including request lists, notes & history, access information and materials.
• Monitor department email box for scheduling responses and respond to routine operational items.
• Process activity reports ensuring that they have been submitted, completed and are up to date and ready to be sent to the client.
• Assist Repairs Department by identifying completed jobs not yet billed and assist in moving through process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed