Construction Administrator
DTLR, Inc.
•$60,000 - $70,000•Onsite
About The Position
The Construction/Facilities Administrator will support the Project Coordination, and Office teams by assisting with administrative coordination, invoicing, scheduling, vendor management, and general office organization. This role plays an important part in helping maintain organization, communication, and efficiency throughout daily company operations. The ideal candidate is dependable, proactive, organized, and capable of managing multiple responsibilities simultaneously.
Requirements
- Previous administrative, office, accounting, or project support experience preferred
- Experience in a construction environment
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Excellent communication and customer service skills
- Ability to prioritize tasks in a fast-paced environment
- Self-motivated with strong follow-through and accountability
- Professional attitude and willingness to learn
- Microsoft Outlook
- Microsoft Excel
- Microsoft Word
- PowerPoint
- Construction management or project tracking software
- Shared digital file systems and cloud-based organizational platforms
Responsibilities
- Assist Project Managers with daily administrative tasks
- Organize and maintain digital and physical files, records, and project documentation
- Answer and direct incoming phone calls and emails professionally
- Assist with preparing reports, spreadsheets, and internal documentation
- Support general office operations and workflow organizations
- Maintain accurate digital and physical records
- Assist with customer invoicing and billing preparation
- Enter and track purchase orders
- Assist with vendor setup and vendor information entry
- Organize receipts and expense documentation
- Support the tracking of project-related expenses and job costs
- Assist with credit card reconciliation and invoice organization
- Schedule and coordinate travel arrangements for the team
- Book flights, hotels, rental cars, and travel accommodations
- Coordinate meeting schedules and appointments
- Assist with maintaining project calendars and scheduling updates
Benefits
- 401K plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
