Construction Administrative Coordinator

Cascade Home•Westampton, NJ

About The Position

The Construction Administrative Coordinator provides critical administrative, proposal, and project support to construction operations, estimating, project management, and marketing/sales teams with minimal supervision. The role supports the company mission, policies, and procedures and demonstrates a commitment to excellence, accuracy, and collaboration. This position requires strong organizational skills, discretion in handling sensitive information, and the ability to meet strict deadlines.

Requirements

Associate’s degree or equivalent experience preferred.
Three or more years of administrative experience, preferably in construction, engineering, or professional services.
Strong proficiency in Microsoft Word, Excel, Outlook, Teams, and document management systems.
Ability to work independently and collaboratively while maintaining confidentiality and accuracy.

Responsibilities

Create and maintain proposal folders (P-folders) upon receipt of Requests for Proposals (RFPs) and distribute to the estimating team.
Prepare, format, and submit proposals ensuring accuracy, consistency, and inclusion of all required attachments.
Provide estimating and bid support including bid form setup, document organization, and timely submission of bids.
Assist Sales team with data entry into Salesforce as needed.
Upload contracts into the Contract Management System within required timeframes.
Submit Certificates of Insurance requests.
Maintain Proposal Tracker, Project Matrix, and Subcontractor Tracker with accurate and current information.
Coordinate completion of client pre-qualification requests and subcontractor questionnaires.
Assist with project closeout documentation including resume updates, capsules, and records retention.
Assist marketing and sales team as needed with Cascade branding and marketing campaigns as needed.
Professionally manage front desk operations including greeting visitors, answering phones, maintaining the lobby, and handling incoming and outgoing mail and courier services.
Order and maintain inventory of office supplies and safety equipment in accordance with required approval thresholds, as needed.
Serve as backup for expense report and receipt processing.
Assist in developing and maintaining administrative process workflows.
Perform other duties and projects as assigned.

Benefits

Comprehensive training and flexible career paths
Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry
Comprehensive Medical/Prescription Drug/Dental/Vision
401(k) Retirement Savings Plan with Company Match
Company-paid Basic Life Insurance / Short- and Long-Term Disability
Health Reimbursement Account and Flexible Spending Account
Sick Leave / Holiday / Vacation Pay
License Bonuses
Tuition Reimbursement
Charitable Donation Match