Construction Administrative Assistant - Cheyenne, WY (34251)

CEC FACILITIES LLC•Cheyenne, WY

9d•Onsite

About The Position

This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations. The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well and internal contacts at all levels of the organization. Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.

Requirements

High school diploma required with 1-4 years administrative experience.
Understanding and proficiency with Microsoft Office Products, with excellent Excel skills.
Detail oriented and strong organizational skills required.
Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner.
Strong written, and verbal communication skills.
Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material.
High attention to detail, accuracy, and thoroughness.
Mature and self-directed.
Demonstrated ability to perform customer service with positive results.
Work independently as well as in a collaborative environment.
Customer service oriented.
Planning, calendaring and organizing.
Attention to detail and accuracy
Flexibility and adaptability.
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Must be able to pass drug and background check.

Nice To Haves

Recent college graduate with interest in construction work or pursuing college degree in engineering or construction a plus.
Previous experience and understanding of commercial construction industry.

Responsibilities

Assisting managers in tracking multiple projects.
Perform administrative and clerical tasks.
Maintain data for making transfers of personnel.
Filing project documents, creating and maintaining project schedules.
Arranging travel and scheduling meetings, meeting minutes.
Process RFI (Request for Information) from contractor and submits to PM.
Process change orders on request.
Establish and maintain project logs of RFIs, change order requests, submittals and trasmittals, submits and reviews timecards and expenses.
Receive and organize all documents for Assistant General Superintendent.
Answer phone and return phone calls.
Collaborate with management concerning current manpower regarding who is available and what resources are available.
Perform other related duties as assigned to ensure efficient and effective processes and smooth operation of department.