Construction Administration Coordinator
Clark Nexsen•Virginia Beach, VA
•$24 - $29
About The Position
Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life. The Construction Administration Coordinator supports project managers by ensuring project documentation is accurately processed, tracked, and communicated throughout the bidding and construction phases.
Requirements
- Experience with Procore, Auto Cloud Construction, or ECMS.
- Ability to manage multiple projects concurrently.
- Strong organizational and communication skills.
- Proficiency in maintaining accurate project documentation.
- Experience in preparing project reports.
- Ability to support construction meetings.
- Experience in performing quality assurance/quality control checks on project documentation.
Responsibilities
- Support Project Managers with document workflows during the Construction Administration phase of design projects.
- Coordinate submittal and RFI workflows across multiple platforms (e.g., Procore, Auto Cloud Construction, ECMS), ensuring accurate logging, routing, and tracking within the firm’s project management system.
- Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.
- Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
- Track and support the review of change order proposals and prepare change orders.
- Maintain accurate and up-to-date project documentation within firm systems.
- Prepare project reports to support monitoring of construction phase progress.
- Support construction meetings, including coordination and documentation as needed.
- Communicate with project teams, clients, and contractors to facilitate timely document flow and responses.
- Provide general administrative and project support for Project Managers and project teams.
- Perform quality assurance/quality control (QA/QC) checks to ensure project documentation is accurate, complete, and consistent with project requirements.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
