Congress Coordinator - Life Sciences

American Express Global Business Travel

6d • $55,300 - $102,700 • Remote

About The Position

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Requirements

• Minimum 3 years of experience in the meetings and events industry.
• Experience supporting pharmaceutical programs, events, and congresses required; pharmaceutical congress planning experience preferred.
• Strong communication and presentation skills, with the ability to work effectively with clients, vendors, and leadership teams.
• Proven ability to manage multiple projects, meet deadlines, and maintain accuracy in a fast-paced, changing environment.
• Strong analytical, problem-solving, and technology skills.
• Advanced proficiency in Microsoft Word and Excel; experience with CVENT or similar event management technology preferred.
• Ability to travel up to 30% domestically and internationally.

Nice To Haves

• Bachelor's degree preferred; CMP (Certified Meeting Professional) certification a plus.

Responsibilities

• Serve as the main point of contact for assigned pharmaceutical congresses and client stakeholders.
• Manage day-to-day planning and execution of congress activities to ensure successful events.
• Build project timelines and coordinate schedules with clients, suppliers, and internal teams.
• Coordinate speaker logistics, registrations, travel arrangements, and event materials.
• Manage vendor, hotel, venue, and third-party supplier relationships and contracts.
• Lead regular client meetings and provide updates on program status, timelines, and deliverables.
• Develop event agendas, itineraries, and operational plans to ensure smooth event execution.
• Track program budgets, expenses, forecasts, and billing to ensure financial accuracy.
• Maintain accurate records and ensure all activities meet client standards and compliance requirements.
• Evaluate event results, gather feedback, and recommend improvements for future congresses.

Benefits

• health and welfare insurance plans
• retirement programs
• parental leave
• adoption assistance
• wellbeing resources
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level