Conflicts & Billing Coordinator

BARACK FERRAZZANO & KIRSCHBAUM & NAGELBERG•Chicago, IL

4h•$70,000 - $78,000•Hybrid

About The Position

The primary focus of this role is the management of the conflict’s workflow, comprising approximately 60% of the responsibilities. The remaining time will be dedicated to working with the Time & Billing team and supporting stakeholders with billing-related requests and inquiries.

Requirements

At least 3 years of conflicts experience in a law firm is required
Proficiency in MS Word and Excel
Strong data entry and proofreading skills
Good organization skills
Must be highly detail-oriented with the ability to prioritize and handle multiple tasks in a fast-paced environment
Ability to think independently, work under tight deadlines and accept new projects as assigned
Excellent written and oral communication skills
Client service oriented with the ability to professionally collaborate with others
Strong initiative and work ethic with good judgement, confidentiality and discretion

Nice To Haves

time and billing experience is preferred
Experience with IManage conflicts and Aderant billing preferred

Responsibilities

Responsible for new business intake, matter opening, conflict analysis and resolution using the Firm’s conflict system
Perform conflicts checks and analysis of results, in coordination with General Counsel
Monitor waivers and engagement letters during the process to help flag issues and resolve problems
Coordinate solutions when issues arise within the workflow, including communicating with the vendor for support
Conduct independent research on various publicly available databases
Provide timely responses to attorneys and General Counsel when reports are requested
Maintain the integrity of the new matter intake workflow and conflicts database by verifying information and ensuring all the information is collected
Process edits and transfers to pre-bills as directed by attorneys/secretaries and billing manager
Gather invoices from Expert Image and forward to attorney/secretary
Assist in prebill distribution at the beginning of the month
Answer emails from the billing account as directed by billing manager
Finalize invoices and send to attorneys or clients
Assist with ebilling invoices
Other duties and special projects as assigned