Conflicts and Risk Management Assistant

McMillan LLP•Calgary, AB

25d•Hybrid

About The Position

McMillan is looking for their next Conflict and Risk Management Assistant in our Vancouver or Calgary office. As a member of the Risk Management department working 9am -5pm PT or 10am-6pm MT, you will play a key role conducting conflict searches, monitoring and building ethical walls and supporting administrative activities of the Assistant General Counsel and Manager, Conflicts and Risk Management. This is a new role for the department. This role offers a hybrid workweek, combining working at home for a few days and working in the office for the balance.

Requirements

A minimum of two (2) + years of administrative experience, preferably within a legal or professional services environment.
Client-service mindset with the ability to prioritize competing requests and deliver accurately under tight deadlines.
Meticulous attention to detail and a consistent track record of producing high-accuracy work.
Comfortable learning and using new technology, systems, and tools with minimal ramp-up time.
Proactive and resourceful, with the flexibility to adapt to changing priorities and workflows.
Sound judgment and professional discretion when handling confidential and sensitive information.

Responsibilities

Receive and review Intapp conflict-search request forms, conduct conflict searches, confirming completeness, accuracy, and required supporting information.
Conduct conflict surveys, compile findings, and generate clear, timely reports for internal stakeholders.
Maintain public company lists and directorship records, ensuring entries are current, complete, and well-organized.
Set up, manage, and monitor ethical walls; resolve access issues and liaise with Information Technology (IT) as needed.
Coordinate ethical wall and conflict-related projects, tracking status, documenting outcomes, and escalating issues when required.
Test and troubleshoot conflict-search and ethical-wall systems, identifying issues and supporting fixes and process improvements.
Draft, edit, and format correspondence and internal documentation to support risk and conflict management activities.
Provide administrative support to senior leaders, including calendar coordination and file management.