Conference Services & Events Specialist

SK Battery America•Palo Alto, CA

1d•$70,000 - $80,000•Onsite

About The Position

We are seeking a Conference Services & Events Specialist to join our Firm. This position will be based in our Palo Alto office (onsite). The Conference Services & Events Specialist responds to inquiries and requests for conference services-related assistance. Assists Office Services Manager to ensure that all requests for meeting space, food and beverage, special equipment, visiting attorney offices and other facilities or services are provided seamlessly. Assists Officer Services Manager to ensure that all requests for space, food, special equipment and other facilities or services are provided seamlessly. Assists with ordering catering for the office, kitchen inventory, and ensures all relevant information is captured in the appropriate software systems and all invoices are provided to the Office Services Manager. Assists with catering intake by overseeing vendor drop off, logging temperature of food upon arrival, logging food temperature every hour after drop off, and ensures food is disposed of properly after four hours. Assists with keeping client pantry and internal hub maintained according to public health requirements as directed by the Conference Services Supervisor. Assists with cleaning dishes properly by rinsing, washing, sanitizing, and air drying all glassware, cutlery, dishes, and plates. Mains all conference rooms to ensure cleanliness and timeliness of room setup and dining service. Assists with set up conference rooms for meetings with beverages and catered food items and clean-up of conference rooms following meetings. Mains conference rooms and visiting attorney offices to ensure that rooms are clean and adequately supplied (pads, pencils, directories, etc.). As needed, assist BD Marketing, Skadden Experience, People Development teams, Talent Acquisition events and office events. Prepares and monitors beverages in internal pantries, hub, and other beverage service areas. Performs housekeeping duties not otherwise provided by building housekeeping vendor. Provides backup coverage to Facilities and Reprographics departments as needed. This may include coverage for time off or leaves of absence. Participates in the Reprographics Saturday shift rotation. Mains effective working relationships with clients, attorneys and staff. Establishes and maintains relationships with other departments. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Mans Firm resources responsibly. Regular and reliable physical presence. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned.

Requirements

Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
Effective interpersonal and communication skills, both verbally and in writing.
Close attention to detail.
Ability to handle multiple projects and shifting priorities.
Ability to handle sensitive matters and maintain confidentiality.
Ability to organize and prioritize work.
Ability to work well in a demanding and fast-paced environment.
Ability to work well independently as well as effectively within a team.
Knowledge of Firm operations, policies and procedures.
Ability to operate a PC.
Ability to communicate effectively.
Ability to deal courteously/effectively with others.
Ability to multi-task and meet deadlines.
Ability to pay attention to detail.
Ability to read, interpret and follow instructions.
Ability to work under pressure.
Ability to sit or stand for extended periods of time.
Ability to exert moderate to high physical effort.
Ability to lift, carry or otherwise move and position objects weighing up to 50 pounds.
Ability to climb a step ladder and reach overhead to place and remove objects from above.
Flexibility and willingness to perform a wide range of tasks.
Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Responsibilities

Respond to inquiries and requests for conference services-related assistance.
Assist Office Services Manager in ensuring seamless provision of meeting space, food and beverage, special equipment, visiting attorney offices, and other facilities or services.
Order catering for the office and manage kitchen inventory.
Oversee vendor drop-off for catering, log food temperatures, and ensure proper disposal.
Maintain client pantry and internal hub according to public health requirements.
Clean dishes, glassware, cutlery, and plates by rinsing, washing, sanitizing, and air drying.
Maintain cleanliness and timeliness of conference room setup and dining service.
Set up and clean up conference rooms for meetings, including beverages and catered food.
Ensure conference rooms and visiting attorney offices are clean and adequately supplied.
Assist BD Marketing, Skadden Experience, People Development teams, Talent Acquisition events, and office events as needed.
Prepare and monitor beverages in internal pantries, hub, and other beverage service areas.
Perform housekeeping duties not covered by the building's housekeeping vendor.
Provide backup coverage to Facilities and Reprographics departments, including participation in the Reprographics Saturday shift rotation.
Maintain effective working relationships with clients, attorneys, and staff.
Establish and maintain relationships with other departments.
Demonstrate effective interpersonal, written, and verbal communication skills.
Manage Firm resources responsibly.
Maintain regular and reliable physical presence.
Comply with and understand Firm operations, policies, and procedures.
Perform other related duties as assigned.

Benefits

Competitive salaries
Year-end discretionary bonuses
Comprehensive health care (medical, dental, vision)
Savings plan/401(k)
Voluntary benefits
Generous paid time off
Paid leave options, including parental
In-classroom, remote, and on-demand learning and professional development opportunities
Robust well-being classes and programs
Opportunities to give back and make an impact in local communities