Conference Producer, Wellness

Questex • ,

5d • Remote

About The Position

Questex is seeking a Conference Producer to join the Wellness division to develop engaging, content-driven live and virtual events. The Conference Producer will be embedded in Questex Life Sciences, Health & Wellness, supporting the Wellness Group. This role assists in conference development and execution while working closely with operation, marketing, and sales teams to support overall event goals and commercialization efforts. The ideal candidate will have business experience supporting market research and developing engaging content for B2B audiences, with exposure to identifying and engaging industry thought leaders, or a background in marketing or a client-facing role. Prior knowledge of the B2B wellness, spa, and/or beauty industry is a plus. We’re looking for a motivated, detail-oriented individual who thrives in a collaborative, team-driven environment.

Requirements

• Strong people skills that can apply an analytical approach to research and decision-making.
• A minimum of 2 years of business experience required.
• Strong project management skills and the work ethic needed to lead proactively.
• Ability to manage multiple projects simultaneously, meeting deadlines by employing strong problem-solving and time management skills.
• An aptitude for high-level business communication to liaise with external parties and all levels of staff.
• Demonstrated ability to work as a member of a TEAM, with strong communications.
• Travel to events as needed; must have ability to travel by plane and accommodate overnight.

Nice To Haves

• Prior knowledge of the B2B wellness, spa, and/or beauty industry is a plus.

Responsibilities

• Support content strategy through data collection, organization, and reporting across conference programs.
• Monitor industry and competitive trends to inform content ideas and support planning efforts.
• Drive the collection and organization of attendee and speaker feedback, identifying key insights to support future programming decisions.
• Manage speaker communications and logistics to ensure a smooth experience from onboarding through onsite execution.
• Lead the coordination of speaker applications and agreements, maintaining accurate records, tracking deliverables, and driving timely completion of all deadlines.
• Maintain and update conference schedules across internal platforms, ensuring accuracy of session details.
• Assist in coordinating stage talent, supporting scheduling, communications, and onsite execution.
• Assist in developing and proofing marketing messaging and materials across websites, email campaigns, social media, and signage.
• Support pre-show and onsite speaker management, including check-in, briefing, and session readiness.
• Travel to events to provide onsite support, ensuring a seamless and professional attendee and speaker experience.
• Manage tracking session performance metrics (attendance, engagement) and assist with compiling post-event reports.
• Drive cross-functional collaboration and timelines to ensure seamless and timely execution of conference deliverables.
• Support cross-functional meetings by taking notes, tracking action items, and following up on deliverables.
• Manage conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates.
• Maintain and update event, sponsor, and exhibitor data within Salesforce to ensure accuracy across teams.

Benefits

• Vacation - 15-20 days depending on years of service
• 12 Paid Holidays
• Health and Welfare Benefits (medical, dental, vision, life, and others)
• 401k, with Matching Contributions to include educational webinars sponsored by our 401K partner
• Parental Leave
• Online Educational Learning Library of over 16,000 courses for employees to enhance and develop their skills
• Cariloop Membership Program to help support employees with the complexities of caregiving
• FitOn Health, access to a leading digital wellness platform that offers premium online classes and nutrition guidance.
• Wellness rewards and reimbursement opportunities offered thru our medical provider.
• Access to Mental Health Resources thru our Group Life Insurance Plan and Medical Provider
• Mission-driven culture with an enthusiastic, professional team
• Work-life balance
• Discounts through various partnerships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed