KAP 2026-2027 - Conference Operations Specialist - Cato Institute

Stand Together • Washington, DC

1d • Hybrid

About The Position

The Cato Institute, a non-profit public policy research foundation headquartered in Washington, DC, seeks a Conference Operations Specialist to support the operations and administrative responsibilities for a variety of events managed by the Conference Team. This role includes managing the following responsibilities across 20+ events: creating key event planning documents, printing key event materials, overseeing supplies inventory, and coordinating shipments. This role will also provide on-site support for events held at Cato and throughout the country. This position is ideal for a detail-oriented, proactive professional who thrives in a fast-paced, event-driven environment. This is a hybrid position in Washington, DC.

Requirements

• A bachelor’s degree.
• 2+ years of events experience.
• Demonstrated success in managing multiple projects at one time.
• Demonstrated history of success in managing inventory and supplies.
• Capable of effectively working in a fast-paced environment and meeting deadlines; manages time without constant supervision.
• Proactive and stay informed regarding upcoming tasks; easily adapts if the project changes scope.
• Highly effective communication and collaboration skills paired with exceptional attention to detail, quality, and accuracy.
• Organized, enthusiastic, efficient, and committed personality able to work independently and collaboratively.
• Strong customer service skills with a positive “can-do” attitude.
• Positive and professional demeanor at all times while working with staff, vendors, and attendees.
• Position requires 20% travel throughout the year and may increase.

Nice To Haves

• Project management experience is a plus.
• Knowledge of EMS, Social Tables, and Swoogo is a plus.
• An understanding of libertarian principles and Cato’s mission is preferred.

Responsibilities

• Create key event documents which include registration websites, catering documents, audio-visual run of shows, timelines to upload to the project management system, and shipping lists.
• Manage the Conference department supplies, which include supply ordering and inventory management, arranging and overseeing shipping to events, and returning to inventory received shipments.
• Produce printed materials (including but not limited to badges, rosters, and place cards) and ensure their accuracy.
• Continuously update long-standing department event management records.
• Administer vendor payments and budget reconciliations.
• Provide additional assistance to the Conference Team as needed.
• On-site support for in-person events in Washington, DC, and throughout the country.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees