Conference-Event Manager I- College of Nursing

University of Florida • Gainesville, FL

3d • $70,000 - $80,000

About The Position

The Events Manager for the College of Nursing is responsible for the strategic planning, execution, and evaluation of high-impact events that advance the College’s mission, visibility, and stakeholder engagement. This role manages complex event portfolios, ensures brand alignment, and collaborates with cross-functional partners to deliver exceptional experiences for internal and external audiences.

Requirements

• Bachelor's degree and three years of relevant experience; or a high school diploma and seven years of relevant experience.
• Appropriate college coursework may substitute at an equivalent rate for the required experience.

Nice To Haves

• Master’s Degree in a related field such as Hospitality Management, Marketing, Communications, or Public Relations
• Demonstrated ability to manage large-scale, complex events with multiple stakeholders.
• Strong project management, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience managing budgets and vendor relationships.
• Experience in academic or healthcare-related event environments.
• Familiarity with event management platforms and CRM systems.
• Knowledge of accessibility, compliance, and risk management considerations in event planning

Responsibilities

• Independently lead the end-to-end planning and execution of large-scale, high-visibility College events, including symposiums, conferences, donor events, leadership retreats, and academic ceremonies.
• Ensure all events align with institutional priorities, brand standards, and stakeholder expectations.
• Develop and maintain comprehensive project plans, timelines, and run-of-show documents to ensure seamless execution.
• Oversee complex event logistics, including venue selection, vendor sourcing, contract negotiation, catering, audiovisual services, travel, and on-site execution.
• Manage event registration processes, attendee communication, and hospitality services to ensure a high-quality participant experience.
• Serve as the primary point of contact for event-related vendors and internal stakeholders.
• Develop and manage event budgets in partnership with Finance and College leadership.
• Track expenses, process invoices, and ensure cost-effective use of resources while maintaining high production standards.
• Identify sponsorship and partnership opportunities, as appropriate.
• Collaborate with the College’s marketing and communications team to develop and implement event promotion strategies, including digital campaigns, invitations, and media outreach.
• Contribute content for event-related materials such as programs, websites, and social media.
• Support efforts to increase event attendance, visibility, and stakeholder engagement.
• Design and implement post-event evaluation strategies, including surveys and metrics analysis.
• Provide comprehensive event reports with insights and recommendations for continuous improvement.
• Apply feedback and data to refine processes, improve attendee experience, and enhance strategic alignment.
• Partner with faculty, leadership, alumni relations, advancement, and external organizations to plan and execute events that support academic, research, and fundraising goals.
• Cultivate strong relationships with internal and external stakeholders to ensure successful event outcomes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level