Conference Coordinator

The Church of Eleven22•Jacksonville, FL

1d•Hybrid

About The Position

The Conference Coordinator supports the planning, coordination and execution of churchwide conferences and events by providing strong administrative, logistical and operational support to the Conference Director and ministry teams. This role helps ensure that events are well managed, aligned with the vision and values of The Church of Eleven22® and designed to equip people to discover and deepen a relationship with Jesus Christ.

Requirements

High school diploma or equivalent preferred
Ability to maintain strict confidentiality
Ability to adapt to change
Strong proactive communication skills
Consistently review work for accuracy, organization and completeness while minimizing errors in scheduling, event details and operational coordination
Demonstrate a helpful, positive attitude when interacting with staff, guests and external partners
Identify issues quickly and propose practical solutions, escalating when necessary
Willingly adjust to changing priorities, schedules or assignments as needed
Follow all organizational policies and safety procedures

Nice To Haves

Prior ministry engagement or church staff experience a plus
Previous experience in event coordination, conference support or administrative roles highly valued
Hands-on conference or large-event production experience is beneficial

Responsibilities

Maintain an authentic and growing walk with Jesus Christ through the ongoing spiritual disciplines of Bible reading, prayer, personal worship, fasting, confession and fellowship
Provide administrative and logistical support to the Conference Director in the planning and coordination of conferences, vendors and event operations
Develop detailed event checklists and timelines for each conference
Coordinate conference registration, attendee communication, event materials and onsite resources to support a seamless guest experience
Assist with vendor communication, documentation, invoices, deposits and deliverables while ensuring timely follow through
Support setup, onsite operations and breakdown for conferences
Provide onsite coordination and communication support for vendors, speakers, volunteers and attendees during conferences and events
Assist with volunteer scheduling, communication and day of event coordination
Assist with post event communication, surveys, reporting and attendee follow-up
Partner with the Conference Director to document event feedback, operational insights and process improvement opportunities for future conferences
Support the Conference Director with administrative expense tracking, invoice processing, payment documentation and budget related coordination
Maintain organized and accurate conference records, schedules, files and reports
Assist in coordinating conference related communication, scheduling and follow-up with ministries, campuses, vendors and external partners
Support additional ministry initiatives, projects and events as assigned
Other duties as assigned