Conference Centre Coordinator (Contract term: August 10, 2026 through December 11, 2026)

ESFM (CCSSL Eurest)•CALGARY, AB

10h•Onsite

About The Position

This role is responsible for managing all aspects of the corporate office conference centre, including room bookings, setup and takedown of rooms, audio/visual and IT support, liaison with organizers and suppliers, maintaining the space, and tracking room utilization. The coordinator will also act as a Fire Warden and Safety Representative and may assist with other conference rooms on site.

Requirements

Experience in managing room bookings
Ability to set-up and take down conference rooms, including moving furniture and equipment
Proficiency in providing meeting support for Audio/Visual & IT equipment
Strong liaison skills with meeting organizers and suppliers/contractors
Experience in maintaining physical spaces, including housekeeping and supply management
Knowledge of AV equipment maintenance (e.g., batteries, cables)
Familiarity with reporting systems like Planon for faults and repairs
Willingness to act as Fire Warden and Safety Representative
Ability to track and report on room utilization
Flexibility to assist with other conference rooms as needed
Ability to perform other assigned duties

Responsibilities

Manages all room bookings for corporate office conference centre
Set-up and take down of managed conference rooms (moving tables, chairs, monitors, podiums, etc.)
Provides meeting support for all Audio /Visual & IT equipment
Regularly Liaison with meeting organizers, and other suppliers/contractors as required
Maintains space, including general housekeeping, coffee stations, safety walks, storage room & supplies, etc.
Maintain integrity of the AV e.g. batteries, cables, etc.
Report faults, repairs & housekeeping items into Planon
Fire Warden and Safety Representative for conference centre space
Tracks managed room utilization
Assists as required with other conference rooms at site
Other duties as assigned or required.