Sr Conference and Event Planner
About The Position
The Senior Conference and Event Planner plays a crucial role in planning, organizing, and executing marketing events, including national and regional conferences, advisory boards, deans’ events, EBSCO’s User Group, internal meetings and events, and other events in North America. This position involves creating and managing various events, aligning them with our overall marketing goals, promoting our company’s brand, products, and services effectively communicating our brand’s message, engaging the target audience, and generating leads. This remote position is U.S.-based only (excluding U.S. territories).
Requirements
- 5+ years of experience planning and executing conferences and events
- Demonstrated experience managing complex events from initial planning through execution and post-event evaluation
- Experience coordinating multiple stakeholders, vendors, and event priorities
- Knowledge of conference and event planning best practices, with a commitment to continuous learning
- Demonstrated proficiency with Microsoft Suite, including Outlook
- Willingness to travel for events, including overnight trips (up to 25%)
Nice To Haves
- Motivated, results-driven, and able to prioritize work effectively
- Excellent customer service and problem-solving skills
- Strong oral, written, interpersonal, and organizational skills
- Ability to work independently, take initiative, and follow through on responsibilities
- Strong attention to detail and commitment to producing accurate, high-quality work
- Proactive and effective communicator
- Ability to manage competing priorities and adapt to changing needs
- Proficiency in event management software and tools
- Technical aptitude and comfort adopting new technologies, including AI-enabled tools, to improve workflows and efficiency
Responsibilities
- Collaborate with internal and external teams to plan and execute events
- Oversee event logistics, including venue selection, catering, transportation, and accommodations
- Coordinate event schedules, sessions, and activities
- Ensure a smooth registration process for attendees
- Track and evaluate event activities
- Develop and manage event budgets and analyze ROI to ensure effective budget allocation
- Negotiate contracts with vendors and service providers
- Conduct post-event evaluations to identify areas for improvement
- Proactively communicate event details, updates, and potential issues with stakeholders in a timely manner
- Demonstrate ownership and accountability for assigned events and responsibilities including event deliverables
- Manage multiple priorities and deadlines independently in a fast-paced environment
- Proactively identify challenges and work with appropriate stakeholders to develop solutions
- Maintain a high level of accuracy and attention to detail throughout the event planning process
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
