Conference and Event Manager

Washington State University • Spokane, WA

3d • Onsite

About The Position

As the Conference and Event Manager, you will play a pivotal role in advancing the mission and strategic priorities of the Elson S. Floyd College of Medicine. The position will design and deliver high-impact events and build strong community engagement that brings students, alumni, donors, industry partners, and volunteers closer to the college. In this role, you will take the lead in planning and executing national and leadership-level events, on and off-site, for the college. You will manage the planning and coordination of events that anticipate a wide range of occupants, averaging up to 750 individuals. Oversee every detail—from concept and strategy to logistics and on-site execution—ensuring that all events showcase the College of Medicine brand, values, and commitment to excellence. This includes planning and monitoring event performance against established performance indicators, conference and organizational goals and objectives and ensure program results in desired educational outcomes and constituency needs. You will interact with internal and external programs, clients, faculty, staff, students, and project stakeholders to plan and execute the logistics of conferences and events. These include managing event budgets, contract negotiation and execution, coordinating event marketing and outreach efforts. The ability to build relationships and create seamless experiences will directly contribute to the college’s visibility and community engagement. In this multifaceted position, further responsibilities include event management, supervising Event Coordinators, volunteer recruitment and training, managing budgets, assessing risk, and evaluating outcomes. To succeed in this position, you will bring exceptional organizational skills, strong communication abilities, and a proactive, problem-solving mindset. Most importantly, the role thrives on building authentic connections and contributing to efforts that move the college forward.

Requirements

• Bachelor's degree and three (3) years of experience in developing and administering non-credit educational programs, conferences and events, or marketing, including at least one (1) year of supervisory experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• A Master’s degree in a related field may be substituted for one (1) year of the required experience.
• Positions may require evening and weekend work and travel.
• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
• Position requires occasional evening and/or weekend work to support event needs.
• Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.

Nice To Haves

• Membership in a meeting planner association.
• Experience composing publicity copy, such as newsletters, eblasts, announcements, website copy or social media copy.

Responsibilities

• Conference and Event Management
• Contract and Agreement Compliance
• Event Fiscal Management
• Event Publicity & Marketing
• Supervision

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level