Conference Administrator

APN Consulting, Inc.•Piscataway, NJ

8h•Hybrid

About The Position

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.

Requirements

Advanced customer service, organizational, and administrative skills with the ability to handle multiple projects and deadlines.
Ability to work independently and take initiative to solve problems.
Good oral and written communication skills.
Proficiency in MS Office applications (Word, Excel) and Google Suite (Gmail, Drive, Docs, Sheets).

Nice To Haves

Proficiency in HubSpot, a plus.
Experience with marketing or business writing, a plus.
Knowledge of basic budgeting is highly desirable.
Although this is not a conference planning job, having such skills and experience would be useful.

Responsibilities

Maintain conference task tracking sheet and follow up for items as needed
Maintain conference data collection sheet and follow up for data from conference organizers as needed
Assist in the intake, manage and communicate the review workflow and process of all conference sponsorship requests through to completion
Assist with investigations of issues with conferences, and follow-up to ensure resolution
Ensure timely updates of key conference indicators
Assist with logistics for conferences, upon request
Update and maintain the conference calendar of important dates and updates to the conference web pages
Occasionally assist with light copywriting and editing for web pages and email campaigns
Regularly assist with contact list formatting and data entry, upon request
Assist volunteer organizers to ensure that all ORGANIZATION and Society administrative requirements are complete and executed promptly, including but limited to: Request and assist in the development of preliminary, amended, and final budgets; Review proposals, provide feedback, and communicate final decision; Submission of contract review and work with leadership to address comments and facilitate the approval process; Secure interim and post-event status reports and data from conference organizers; Monthly review of conferences to ensure appropriate milestones and deadlines are adhered to; Review Registration Forms and websites to ensure that information is accurate and current; Assistance with Call For Papers and other promotional/marketing preparation.