Concert Event Manager III

Behind The Scenes Catering & Events•San Diego, CA

3d•$20 - $25•Onsite

About The Position

This position will consist of management of service employees, fielding client needs on site, menu integrity, communication with onsite kitchen team, timely service, set-up, clean-up, load-out and overall operation of catering areas at all assigned events. Employee will communicate event details with Sales Manager and Executive Chef prior and post event.

Requirements

Small Event Experience (< 50 persons)
Warehouse Pulls experience
Experience driving Vans
Training experience
Team oriented with interpersonal skills.
Ability to adapt to changing demands.
Ability to lift, carry, push, and pull 50 pounds.
Ability to stand for long periods of time, bend, squat, and perform repeated lifting.
Willingness to work with solvents, fumes, and chemical cleaning supplies.

Responsibilities

Manage service employees.
Field client needs on site.
Maintain menu integrity.
Communicate with onsite kitchen team.
Ensure timely service, set-up, clean-up, and load-out.
Oversee overall operation of catering areas at assigned events.
Communicate event details with Sales Manager and Executive Chef prior and post event.
Clock in/out for shifts through HCMtogo and minimize missed punches.
Manage time within shifts and ensure breaks are recorded and taken.
Assist in event pull sheets and learn efficiency within pulls.
Double check event checklist and event comment page.
Work with Director of Operations to maintain inventory of dry goods, beverages, linen, décor, food items, and paper products.
Organize warehouse and inventory products and equipment post events.
Maintain a good driving record and abide by all traffic laws.
Drive company vans and small box trucks.
Report to warehouse at scheduled time on event days.
Read event folders and ensure all necessary items are gathered.
Check with Chefs to ensure all food and condiments are ready for out the door times.
Load any "day of" pull items and load them into the vehicle along with food.
Introduce yourself to the client and conduct a walk-through of the event space.
Serve as the sole point of contact for the event.
Meet with FOH staff to ensure they understand the event timeline.
Conduct FOH meetings to establish roles, check uniforms and grooming, and review timelines, menus, call outs, and dietary restrictions.
Communicate with onsite culinary for timelines of service.
Communicate any updates or changes with Culinary and staff onsite.
Fill out timesheets for BTS and service employees, as well as personal time information.
Fill out the post-event note page with pertinent information and client feedback.
Manage events from start to finish.
Prepare for load-out at the conclusion of the event.
Take inventory of all equipment (BTS and rented) during load-out.
Delegate tasks to ensure all equipment, décor, and food make it onto the truck.
Ensure food reefer trucks remain on and leave a note for the morning crew.
Perform a final walkthrough of the event space.
Bring vehicles back to BTS and unload specified items.
Complete any outstanding areas in the event file.