Concert Event Manaaer III

Behind The Scenes Catering & Events•San Diego, CA

5d•$20 - $25•Onsite

About The Position

This position will consist of management of service employees, fielding client needs on site, menu integrity, communication with onsite kitchen team, timely service, set-up, clean-up, load-out and overall operation of catering areas at all assigned events. Employee will communicate event details with Sales Manager and Executive Chef prior and post event.

Requirements

Small Event Experience (< 50 persons)
Warehouse Pulls experience
Experience driving Vans
Training experience
Team oriented with interpersonal skills.
Ability to adapt to changing demands.
Lifting, carrying, pushing, and pulling 50 pounds.
Standing for long periods of time, bending, squatting, repeated lifting.
Exposure to solvents, fumes, chemical cleaning supplies.
Maintain a good driving record (no talking or texting while driving) and abide by all traffic laws.
Ability to drive company vans and small box trucks.

Responsibilities

Manage service employees.
Field client needs on site.
Ensure menu integrity.
Communicate with onsite kitchen team.
Ensure timely service, set-up, clean-up, and load-out.
Oversee overall operation of catering areas at assigned events.
Communicate event details with Sales Manager and Executive Chef prior and post event.
Clock in/out for shifts through HCMtogo and minimize missed punches, communicating missed punches within the same day of errors.
Manage time within shifts and ensure breaks are recorded in HCMtogo and taken before the 5th hour of a shift.
Assist in event pull sheets and learn from Event Manager II & I on efficiency within pulls.
Double check event checklist and event comment page.
Work with Director of Operations to maintain inventory of dry goods, beverages, linen, décor, food items, and paper products.
Organize warehouse and inventory products and equipment post events.
Maintain a good driving record and abide by all traffic laws.
Drive company vans and small box trucks.
Report to the warehouse at the scheduled time on the day of the event.
Read event folders and ensure all necessary items (equipment, décor, misc.) are gathered for the event.
Check with Chefs to ensure all food and condiments are ready for departure times.
Load any "day of" pull items and load them into the vehicle along with food.
Introduce yourself to the client and conduct a walk-through of the event space to ensure the layout is correct.
Serve as the sole point of contact for the event and meet with FOH staff to ensure they understand the event timeline.
Conduct FOH meetings to establish everyone’s role, ensure correct uniforms and grooming standards, review the timeline, menu, call outs, and dietary restrictions.
Communicate with onsite culinary for timelines of service.
Communicate any updates or changes with Culinary and staff onsite.
Fill out timesheets provided in the event folder for BTS and service employees, as well as personal time information.
Fill out the post-event note page in the event folder with any pertinent information and feedback from clients.
Manage events from start to finish and prepare for load-out at the conclusion of the event.
Take inventory of all equipment (BTS and rented) and delegate tasks to ensure all equipment, décor, and food make it onto the truck.
Ensure food reefer trucks remain on and leave a note for the morning crew.
Perform a final walkthrough of the event space, ensuring nothing is left behind and the space is left clean.
Bring vehicles back to BTS and unload specified items (dirty dishes/trash etc.) and complete any outstanding areas in the event file.