Computational Engineering Division Administrator-Active Security Clearance Required

LLNL•Livermore, CA

5d•$136,020 - $166,584•Hybrid

About The Position

We have an opening for Division Administrator to work in a dynamic and fast-paced environment. You will work independently and collaboratively to plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements and activities. You will help manage the Division's indirect budget and have primary responsibility for the Division’s space/facilities. This position is in the Computational Engineering Division (CED), within the Engineering Directorate.

Requirements

This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
Associate degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
Advanced experience interpreting management needs, assessing requirements, and identifying and implementing solutions to non-standard tasks/queries.
Advanced administrative and organizational skills, including detail oriented, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
Extensive experience in personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with broad and in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO).
Experience with leadership and teambuilding skills to effectively build, lead, and manage an effective and diverse support team of non-exempt and exempt staff, including providing and administering performance and salary management, career development, training plans, conflict resolution, and disciplinary actions.
Advanced analytical, research, and complex-problem-solving skills to independently and effectively resolve unique and highly complex problems. Experience participating in strategic and workforce planning activities, including leading and supervising a variety of business, operational, and/or organizational activities and projects, and managing budgets and planning/reporting tools.
Demonstrated advanced-level interpersonal, verbal and written communication skills to diplomatically explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consensus on complex personnel and administrative actions.

Nice To Haves

Bachelor’s degree in business, operational, or organizational related field or the equivalent combination of education and related experience.
Experience in defining and developing organizational objectives as well as planning and strategizing for meeting those goals/objectives. Experience representing management to diverse internal and external contacts, and effectively communicating manager’s direction.
Experience working in a classified environment with familiarity with the security requirements of LLNL Limited Areas.
Experience with LLNL business applications and processes such as LAPIS, SmartRecruiters, LEAP, TIME, and travel management, as well as the Laboratory’s standard suite of desktop applications.

Responsibilities

Manage day-to-day business operations regarding employee engagement, administration and overall business operations.
Manage division administrative workforce to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance management, and ensure compliance with requirements, policies, and procedures.
Facilitate collaboration with LLNL managers and personnel to advance long-term business operations goals, workforce management, operational initiatives, and strategic planning, while partnering with Engineering Division Administrators to promote consistent processes, aligned standards, shared best practices, and division-wide operational effectiveness.
Oversee, direct, develop, implement and lead various personnel functions, workforce planning, staff development, and performance management. Provide guidance, training, and mentoring to personnel.
Develop, implement, and administer courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
Establish budget and determine appropriate staffing levels to provide attainable administrative, operations and service support as needed.
Partner with Division Leader and senior leadership on long-range personnel management, operations, administrative and strategic planning to facilitate, establish, and ensure Laboratory’s missions, goals and work activities are met, including exerting significant latitude in determining associated objectives.
Exercise independent judgement to identify and recognize organizational/operation problems, recommend solutions, and influence or negotiate with senior managers, on behalf of CED and/or the Engineering Directorate.
Manage an administrative leadership team within several areas, oversee and advise on a broad range of functions, including staffing levels, recruiting and hiring, corrective actions, and employee relations.
Research, analyze, and interpret HR requirements/guidance, as well as business, operational, and/or organizational issues and problems. Determine and pursue courses of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
Perform other duties as assigned.