Comprehensive Health Planner II - Board Meeting Coordinator

State of Maine • Gardiner, ME

1d • Onsite

About The Position

The Board Meeting Coordinator plays a critical role in ensuring professional health licensing boards carry out their work effectively, transparently, and in compliance with the law. You will plan, coordinate, and administer board meetings and adjudicatory hearings from preparation through post-meeting processes. This position supports multiple professional licensing boards, including the Board of Social Worker Licensure, Board of Counseling Professionals, Board of Alcohol and Drug Counselors, Board of Examiners of Psychology, and others. Working under limited supervision, you will exercise independent judgment and collaborate with board members, staff, and Assistant Attorneys General to keep complex regulatory processes running smoothly and transparently. If you enjoy coordinating complex logistics, managing multiple deadlines, and producing high-quality work, this position offers meaningful responsibility and opportunities for professional growth.

Requirements

• Producing clear, accurately written materials and technical documents.
• Tracking projects, deadlines, and follow-up tasks.
• Communicating effectively with staff, board members, attorneys, and the public.
• Managing multiple priorities and working independently with limited supervision.
• A Bachelor’s Degree in Public/Community Health, Health Administration, Health Sciences or Health Education; Public Administration, Government, Social Work, or a closely related field and three (3) years of professional experience in the planning, development, coordination, and/or evaluation of health programs or services — OR an equivalent seven (7) year combination of education, training, and experience.

Nice To Haves

• Experience supporting public meetings, boards, or commissions.
• Experience working with regulatory or licensing programs.
• Knowledge of administrative law or adjudicatory processes.
• Strong technical writing and document preparation skills.
• Experience coordinating complex logistics and tracking multiple deadlines.

Responsibilities

• Coordinate and support board meetings and adjudicatory hearings, including scheduling, logistics, technology, and materials.
• Prepare and publish meeting notices, agendas, packets, minutes, and follow-up correspondence.
• Research and compile licensure, application, and disciplinary materials for board review.
• Track cases, board actions, decisions, and regulatory records within agency systems.
• Draft and issue board decisions, preliminary denials, and appeal acknowledgements.
• Maintain public communications, including website updates and GovDelivery notifications.
• Collaborate with Assistant Attorneys General, board members, and staff on meeting and hearing preparation, including providing testimony when needed.
• Process expenses, contracts, invoices, and travel documentation.
• Support annual reporting, board member administration, and rulemaking activities.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level