Compliance Specialist

Essential Services LLC•McMinnville, OR

25d•Onsite

About The Position

Essential Services LLC is seeking a Compliance Specialist to join their team. This is a full-time, in-office position, Monday through Friday from 9:00 AM to 5:00 PM. The Compliance Specialist is responsible for completing new and renewed support documents under the Office of Developmental Disabilities Services Compass Project as a Standard Model Agency. This role involves contacting clients and other relevant supports to complete quarterly progress reports, ensuring documentation accuracy, and maintaining direct communication with Case Managers within Brokerage and County ODDS departments for reporting and coordination purposes. The ideal candidate is highly organized, detail-oriented, comfortable managing documentation timelines, and possesses strong professional communication skills with multiple stakeholders.

Requirements

21 years of age or older
Successfully pass a DHS criminal background check
Eligible to work in the U.S.
Valid Driver's License and auto insurance
No record of substantiated abuse/neglect or CMS exclusion list status
Able to communicate with clients and employees through SMS, email, phone calls, and in person.
Proficiency with computers and software programs such as Microsoft Word, Adobe Fill & Sign, Adobe PDF Programs, Internet Explorer, Windows, phone-based applications, and E-mail correspondence.
Ability to follow instructions and work independently, exercise good judgment, and prioritize daily tasks.

Responsibilities

Complete and maintain required client support documents, including Implementation Strategies, Provider Risk Management Strategies, Safety Plans, Quarterly Progress Reports, and Change Forms.
Review and interpret Individualized Support Plans, Service Agreements, Risk Identification Tools, Positive Behavior Support Plans, and other required documentation.
Ensure all documentation meets Compass Project and ODDS compliance standards.
Submit completed documents securely and within required timelines.
Maintain organized digital and physical filing systems.
Communicate with County and Brokerage Case Managers regarding documentation and reporting.
Collaborate with Clients and client representatives to gather accurate and complete information.
Participate in weekly team meetings to review deadlines and workflow.
Maintain professional relationships with Clients, DSPs, and community partners.
Maintain ongoing protocol caseloads following ISP authorizations.
Complete Quarterly Progress Reports to track client progress and outcomes.
Manage medication tracking systems for clients who require medical support documentation.
Maintain progress metrics and provide weekly workload reports to the Compliance Supervisor.