Compliance Specialist - New York, NY

Rose Associates Inc.•New York, NY

7d•$73,000 - $78,000•Onsite

About The Position

Rose Associates is a leading real estate innovation firm with a dynamic services platform spanning development, management, leasing, and marketing for private and institutional property owners globally. With almost a century of expertise in the New York real estate market, Rose Associates is seeking a passionate and driven Senior Compliance Specialist to join their team. This role is crucial in influencing the progress, oversight, and coordination of affordable housing programs, ensuring residents have access to safe, high-quality homes that align with their financial means. The position offers an opportunity to make a meaningful impact on communities by fostering sustainable and accessible housing solutions.

Requirements

A minimum of 3 years of work experience in affordable housing including LIHTC, local programs and rent stabilization.
Proficiency in navigating computers and property management software to include Microsoft Office Suite and On-Site.
Extensive experience with Yardi software including Rent Café Affordable Housing and managing Section-8 compliance.
Possess fundamental math skills, along with strong analytical and problem-solving abilities, coupled with practical experience in data entry.
Valid NYS real estate license or ability to obtain one within the first 120 days of employment.
Work authorization.

Nice To Haves

Previous supervisory experience.

Responsibilities

Overseeing the recertification process, ensuring its timeliness, approving and verifying that all move-in files adhere to compliance regulations set by state and local programs (tax credits, HPD, HFA, Section 8, HCR, SOTA).
Supervising and guiding Affordable Housing Associates.
Maintaining and managing the applicant waiting list.
Maintaining the recertification tracker to ensure timely completion of all assigned certifications.
Running Yardi Annual recertification reports and developing a plan of action with the team on proactively organizing and completing certifications.
Ensuring utility allowances, LIHTC and HUD increases are filed timely and correct data is being used throughout the portfolio.
Leading and directing the team to meet all compliance needs, including recertifications, rent registrations, and lease renewals.
Meeting with the team on a weekly basis to discuss departmental needs and conduct trainings.
Ensuring accurate lease information, including rates, agency details, apartment specs, and financial terms.
Preparing subsidy paperwork and inputting initial leases, renewals, and credits (e.g., SCRIE, DRIE, Section 8) in Yardi.
Assisting the team in interviewing applicants, assessing income requirements, and documenting external income sources.
Assisting in the preparation of monthly, quarterly, and annual reports for government agencies.
Taking charge of preparing for any state agency or Syndicator audits.
Conducting regular audits, ensuring compliance with income restrictions, guidelines, and government housing programs, while staying informed to maintain audit-ready files and acting as a liaison between ownership, state agencies, and managers.
Addressing tenant inquiries promptly and compassionately, building positive resident relationships while adhering to fair-housing laws and regulations.
Being present on-site, with the ability to move throughout the office, ensuring effective communication with tenants, staff, and visitors.
Performing duties outside of normal responsibilities as needed.