Compliance Specialist - Sacramento Corporate Office

The John Stewart Company•Sacramento, CA

3d•$23 - $25•Onsite

About The Position

Under the supervision of the Regional Compliance Director, the Compliance Specialist determines initial and ongoing eligibility for participants in affordable housing programs and ensures compliance with requirements imposed by Tax Credit, HUD, and other regulatory agencies. The role performs on-site audits, prepares for Management and Occupancy Reviews (MORs), assists with marketing plans and AFHMP, works with regional and property staff, and contributes to special projects and the development and implementation of property-management compliance policies and procedures. The position requires regular independent travel to multiple locations, usually by personal automobile, with occasional travel to other John Stewart Company locations, including Southern California, the San Francisco Bay Area, and the South Bay. The Specialist conducts file reviews and audits, monitors regulatory compliance, maintains compliance and EIV records, prepares findings and corrective actions, and provides training and consultation to company personnel. The role also supports HUD program administration, including EIV access and security requirements and the use of Boston post.

Requirements

Demonstrated experience identifying and analyzing problems, recommending options, and developing logical, workable solutions.
Demonstrated knowledge of Microsoft Word, Excel, and Outlook.
Knowledge of business and management principles, including strategic planning, resource allocation, leadership techniques, production and tracking methods, and coordination of multiple tasks and resources.
Ability to identify actual or potential problems, apply rules to specific cases, reason through alternative solutions, and select appropriate actions.
Ability to read, understand, and communicate written information clearly.
Ability to listen, understand, and communicate information verbally.
Ability to perform basic arithmetic and calculations required by regulatory agencies, including proration and payroll estimating.
Ability to maintain computer records and develop tracking and report forms using Word, Excel, and other required software, including Boston post.
Knowledge of company policies, federal, state, and local laws, government regulations, and agency rules relevant to properties, especially HUD programs, Section 42 of the Internal Revenue Code, and Public Housing programs.
Valid driver's license and ability to drive to sites for file processing.
Associate degree or equivalent accredited degree or professional certification, or equivalent job experience.

Nice To Haves

Bachelor of Arts or Bachelor of Science degree.
HUD certification.
Tax Credit certification.

Responsibilities

Communicate professionally and effectively with supervisors, managers, employees, residents, senior staff, owners, government agencies, sponsors, and clients.
Implement compliance tracking and reporting systems to monitor applicable laws and regulations for assigned properties.
Keep current on updates and changes to Tax Credit, HUD, and other affordable housing programs.
Schedule and coordinate ongoing file reviews and audits, including tenant income verification, periodic recertifications, and fair housing compliance.
Ensure timely compliance with regulatory agreements, contracts, company policies and procedures, and federal, state, and local laws.
Implement on-site file audit procedures for each property's regulatory agreement.
Work with managers, regional managers, and directors to ensure HUD move-in tenant files comply with requirements.
Ensure accuracy and completeness of HUD, Tax Credit, and other required forms.
Prepare reports of findings, identify corrective actions, and assist with file corrections or clarifications consistent with agency requirements and company policies.
Provide training and consultation on compliance processes and programs; help create and participate in staff training on LIHTC/HUD regulations and related issues.
Respond to compliance-related questions from regional personnel.
Assess and recommend training needs for Property Managers and Occupancy Specialists to compliance and regional leadership.
Maintain compliance databases, including property regulatory agreement details and inspection, MOR, and REAC trends.
Understand and help prepare properties for Management and Occupancy Reviews (MORs), including understanding HUD Form 9834.
Work with the Document Information Specialist on EIV and WASS access, user and coordinator roles, contract/property assignments, and EIV certification processes.
Maintain access to properties listed in EIV for the regional office and comply with security training requirements.
Track EIV Monthly Reports, Security Tests, and Authorization Forms, and coordinate with the Corporate Office on Owner Authorizations.
Understand and implement HUD and JSCo EIV policies and procedures throughout the region.
Work in Boston post with notices, vouchers, forms, payment plans, and reconciliations.
Update regional managers, the Regional Vice President, and property staff on compliance changes and provide regular training to property staff.
Maintain required training.

Benefits

Medical, dental, and vision care for employees working 30 or more hours per week; preventive medical care paid at 100%.
Vacation leave of up to 10 days per year in the first year for employees working 30 or more hours per week.
Up to 72 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care for employees working 30 or more hours per week.
Company-paid Life, AD&D, and Long Term Disability coverage for employees working 30 or more hours per week.
Free, confidential counseling through the Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$50 annual Wellness Reimbursement.
Matching 401(k) retirement savings plan of up to 2% of compensation for employees working at least 20 hours per week.