Compliance Specialist II

EPIC Retirement Plan Services•Rochester, NY

3d•$27 - $40

About The Position

The Compliance Specialist II prepares increasingly complex compliance and government filings within company service standards and departmental procedures, ensuring accuracy and quality. The role also reviews compliance and government filings prepared by other team members. Responsibilities include preparing retirement plan compliance tests and year-end packages; coordinating annual compliance data input and validation; preparing, reviewing, and publishing regulatory forms; reconciling large-filer Form 5500 filings and assisting Plan Consultants with auditor questions; and developing knowledge of plans of increasing complexity. The position also supports asset reconciliation, plan documents, QDRO allocations, issue resolution, mentoring, and process improvement. The role requires an associate degree and at least three years of related experience, or an equivalent combination of education and experience. An ASPPA Qualified 401(k) Administrator (QKA) designation is preferred. The job involves communicating with internal and/or external customers, remaining stationary for 75% or more of the time, and moving objects weighing up to 10 pounds.

Requirements

Associate degree and at least 3 years of related experience, or an equivalent combination of education and experience.
Ability to read and interpret retirement adoption agreements, program manuals, government instructions, and guidance.
Ability to write reports and emails or other correspondence, and work effectively with employees across the company.
Advanced math skills, including applying fractions, percentages, and ratios.
Experience with Microsoft Excel and Word.
Ability to work independently and balance multiple tasks.
Communicate effectively with internal and/or external customers.
Remain stationary 75% of the time or greater.
Move objects weighing up to 10 pounds.

Nice To Haves

ASPPA Qualified 401(k) Administrator (QKA) designation.

Responsibilities

Prepare compliance tests and year-end packages, including eligibility reviews, contribution and forfeiture allocation calculations, and ADP/ACP, 415 annual additions, 416 Top Heavy, and 410(b) coverage tests; conduct self- and peer review as needed.
Coordinate data input and validation for annual compliance, including generating and importing employee census data, downloading platform asset files, and importing and confirming participant- and plan-level asset information.
Prepare, review, and publish Form 5500, Form 5330, Form 8955-SSA, and other required regulatory forms.
Reconcile and prepare Form 5500 and applicable schedules for large-filer plans, and assist Plan Consultants in responding to auditor questions.
Maintain working knowledge of basic-complexity plans, including safe harbor 401(k) and pro-rata profit-sharing allocations, and develop knowledge of more moderate-complexity plans, including dual eligibility, integrated profit-sharing allocations, and ADP/ACP testing failures.
Prepare asset reconciliations and research differences for plan valuation, testing, and reporting requirements.
Prepare plan documents as needed, including restatements, amendments, SPDs, SMMs, and notices.
Assist with QDRO allocations and corrective earnings calculations as needed.
Research and resolve testing and Form 5500 issues and questions, collaborating with other departments as needed.
Assist and mentor team members with complex issues and questions.
Work with managers to develop processes and implement best practices that ensure a consistent standard of service.
Perform other duties as assigned.

Benefits

At least 22 days of paid time off annually for full-time employees, prorated in the year of hire.
Six weeks of paid parental leave at 100% of salary.
Medical coverage, including employer HSA contributions for High Deductible Health Plan participants.
Dental and vision coverage.
Healthcare and dependent-care flexible spending accounts.
Employer-paid short- and long-term disability coverage, with an option to purchase additional long-term coverage.
Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary hospital, accident, and critical illness coverage.
401(k) plan with employer matching, optional Roth 401(k), and pension plan.
Adoption assistance.
Tuition reimbursement.
Employee Assistance Program (EAP).
Pet insurance.
Banking services benefits and financial planning assistance.
Part-time employees working 20 or more hours per week are eligible for medical coverage, dental and vision coverage, voluntary benefits, and six weeks of paid parental leave.
All part-time employees may be eligible for retirement plans, paid sick and safe leave, EAP, and banking services benefits; pension plan eligibility requires at least 1,000 hours worked in a calendar year.
Wellness initiatives and flexible work arrangements.
Development programs and tools.