Compliance Program Assistant (Temporary)

University of Washington•Seattle, WA

3d•Onsite

About The Position

The ICA Compliance Office has an outstanding opportunity for a Temporary Compliance Program Assistant to join their team. Reporting to the Director of Compliance, the Compliance Program Assistant supports the day-to-day operations of the Athletic Compliance Office and helps ensure adherence to NCAA, conference, and institutional regulations. This role assists with monitoring activities, maintaining compliance records, and providing administrative support for key processes and systems. The position contributes to a culture of integrity by helping student athletes, coaches, and staff navigate complex rules and uphold institutional standards.

Requirements

High school graduation or equivalent
Two years of clerical experience
One year of Compliance and/or Athletic Department experience

Nice To Haves

Familiarity with Teamworks or similar athletics/compliance management systems.
Strong written and verbal communication skills, with the ability to clearly convey complex information to diverse audiences.
Prior experience in collegiate athletics, such as internships, student employment, or team support roles.
Demonstrate ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.
Experience working with databases or recordkeeping systems, including maintaining accurate and organized documentation.

Responsibilities

Provide clerical and administrative support to the University of Washington Athletic Department Compliance Office to help maintain adherence to NCAA, UW, and Conference regulations.
Monitor Countable Athletically Related Activities (CARA) log submission by coaches into Compliance software. Educate coaches on software procedures and troubleshoot technical issues when necessary.
Monitor and approve student-athlete CARA submissions.
Notify staff compliance when CARA is not submitted or if any potential violations are submitted.
Monitor team practices for compliance with NCAA & Conference policies.
Monitor and review official visit packets for completeness and compliance.
Assist in tracking coach submission of recruiting logs in compliance software, and monitoring recruiting contact and evaluation logs for potential violations.
Monitor evening and weekend competitions with full-time staff members for compliance with NCAA & Conference policies.
Assist with data entry into Compliance Assistant software.
Verify eligibility and add personal information as needed.
Review and approve student-athlete forms in compliance software.
Maintain tracking spreadsheets for official visits, waivers submitted, and violations submitted.
Upload competition schedules into compliance software and facilitate the complimentary admission approval process.
Update and maintain Compliance Office policies within electronic files.
Prepare weekly compliance education materials for distribution to coaches and assist with other educational materials as assigned.
Create and present educational materials for new ICA staff.
Help prepare NCAA waivers including medical hardships, Progress Toward Degree (PTD), & reinstatement requests.
Assist with submission of various NCAA/Institutional reports such as Academic Progress report, Graduation Success Rate, Sports Sponsorship, etc.