Compliance & Medical Records Paralegal

Advantage Behavioral Health Systems•Athens, GA

1d•Onsite

About The Position

Under supervision, the Compliance & Medical Records Paralegal supports the legal and compliance functions of the organization by ensuring adherence to applicable federal, state, and local laws, as well as internal policies and procedures. This role combines regulatory compliance responsibilities with management, reviews, and protection of medical records in accordance with healthcare privacy laws, including HIPAA. The position plays a critical role in maintaining the integrity, accuracy, and confidentiality of protected health information (PHI), supporting audits and investigations, and assisting with legal matters involving patient records. The Compliance & Medical Records Paralegal works collaboratively with internal departments and external legal counsel.

Requirements

Associate or bachelor’s degree in paralegal studies, Legal Studies, Health Information Management, or related field
Paralegal certificate preferred
2+ years of experience in compliance, healthcare, legal support, or medical records management preferred
Knowledge of HIPAA and healthcare privacy regulations
Strong understanding of regulatory compliance principles
Excellent organizational, analytical, and problem-solving skills
High attention to detail and ability to manage sensitive information
Proficiency in Microsoft Office and electronic records systems (EHR/EMR)

Nice To Haves

Experience in behavioral health, substance abuse services, or IDD services
Familiarity with subpoenas, legal holds, and litigation support
Knowledge of medical terminology and documentation standards
Experience working with government contracts or regulatory agencies

Responsibilities

Assists with legal and regulatory research related to compliance and organizational operations
Assist in the development, review, and maintenance of policies and procedures
Monitor compliance with federal, state, and local regulations
Support internal audits, risk assessments, and compliance reviews
May assist with investigations of compliance concerns and prepare related documentation
Maintain compliance logs, reports, and tracking systems
Coordinate with legal counsel and regulatory agencies as needed
Collect, review, and organize medical records for legal, compliance, and operational purposes
Ensure proper handling, storage, and transmission of PHI in compliance with HIPAA
Respond to subpoenas, court orders, and records requests in coordination with legal counsel
Redact confidential information prior to record release as required
Maintain accurate logs of records requests, disclosures, and authorizations
Monitor records retention schedules and ensure proper destruction of records
Work with clinical staff to ensure completeness and accuracy of documentation
Assist in developing and delivering compliance and privacy training programs
Identify potential compliance risks and escalate issues appropriately
Promote best practices for privacy, confidentiality, and regulatory compliance