Compliance Fleet Safety Administrator

Pembina Pipeline Corporation•Calgary, AB

1d•Hybrid

About The Position

Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider with over 65 years of experience. We own pipelines and facilities that transport hydrocarbon products and offer a full range of midstream and marketing services. Our organization is built on values of Safe, Trustworthy, Respectful, Collaborative, and Entrepreneurial, fostering a diverse and inclusive work environment. Safety is paramount, and we believe all incidents are preventable. This role supports the day-to-day administration of driver and vehicle safety requirements by integrating regulatory compliance, driver performance, and operational discipline. The Compliance Fleet Safety Administrator will uphold regulatory standards, monitor Hours of Service and compliance, and proactively manage regulatory risk. This position contributes to strengthening a safety culture focused on accountability, consistency, and continuous improvement. The Safety team is dedicated to delivering quality products and services through enterprise-wide occupational health and safety, process safety, physical security, and emergency management programs, ensuring compliance with all regulations for a safe work environment.

Requirements

Diploma in Business Administration or a related field, or an equivalent combination of education and experience.
Minimum of 3+ years of experience in fleet safety, transportation compliance, or trucking operations.
Strong understanding of Canadian and U.S. regulatory frameworks, including National Safety Code standards and applicable transportation legislation.
Hands-on experience with fleet management and/or telematics platforms (e.g., Geotab, Holman).
Strong analytical and problem-solving skills, with a detail-oriented and data-driven approach to identifying issues and supporting decision-making.
Demonstrated ability to manage multiple priorities, work independently, and deliver high-quality, accurate outputs in a deadline-driven environment.
Effective communication and collaboration skills, with the ability to work cross-functionally and build strong relationships with internal and external stakeholders.
Proficiency in Microsoft 365 applications (including Power BI, Power Apps, automation tools, and Copilot) and SAP at an intermediate to advanced level.
Must be legally able to work in the country of the position.

Nice To Haves

Experience in industrial or oil and gas environments is considered an asset.

Responsibilities

Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”.
Maintain compliance with applicable U.S. and Canadian regulations (e.g., DOT/FMCSA, Transport Canada, NSC) governing commercial vehicle operations, including management of carrier and safety fitness certificates across jurisdictions.
Monitor and manage Hours of Service (HOS), ELD data, and driver compliance records, including driver qualification files (e.g., abstracts/MVRs, licenses, medical certificates, endorsements, and training records).
Administer driver compliance programs, including onboarding requirements, annual driver abstract reviews, ongoing training, and reporting of conformance/non-conformance to management and HR.
Monitor driver behaviour through telematics systems and coordinate coaching or intervention actions with supervisors to support safe driving performance.
Serve as system administrator for fleet management and telematics platforms, including user access, data integrity, reporting configuration, system updates, and vendor coordination for issues, integrations, and enhancements.
Generate and maintain regular and ad hoc reporting on fleet utilization, safety performance, and key metrics (e.g., safety scores, speeding, compliance KPIs), ensuring data is accurate, timely, and audit-ready.
Maintain complete, accurate, and audit-ready fleet and compliance records across systems; support internal and external audits.
Support incident, near miss, and compliance violation investigations, including tracking corrective actions and identifying trends.
Identify opportunities for continuous improvement and leverage technology (e.g., data analytics, automation, AI) to enhance processes, improve efficiency, and enable data-informed decision-making.
Develop and maintain effective working relationships with internal stakeholders and contribute to a collaborative, inclusive team environment.
Participate and support an equitable, diverse, and inclusive workplace.