Compliance Coordinator

Clay County Board of County Commissioners • Administration Building - 4th Floor, FL

4d • $50,557 - $57,435 • Onsite

About The Position

The Compliance Coordinator oversees contract compliance, risk mitigation, and post-award monitoring to ensure vendor performance, financial accuracy, and alignment with contractual obligations. This role supports county-wide procurement integrity by reviewing invoices, P-card transactions, insurance, bonding, and warranties, and serves as a resource for departments in understanding and executing contract requirements. The Compliance Coordinator also assists with audit preparation, project closeout, and continuous improvement of procurement-related compliance procedures.

Requirements

• Minimum of five (5) years of progressively responsible experience in public procurement, contract administration, or risk/compliance functions, preferably in a government setting.
• A High School Diploma or GED equivalent is required.
• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job.
• Knowledge of public sector procurement and contract monitoring best practices.
• Familiarity with Florida procurement laws, grant compliance, and risk controls.
• Strong analytical and documentation skills; detail-oriented and organized.
• Proficiency in ERP systems and digital workflows (e.g., OpenGov, Munis, Oracle).
• Ability to communicate complex compliance issues clearly and constructively.
• Experience with bond, insurance, and lien documentation tracking.
• Ability to manage multiple priorities while maintaining documentation accuracy.
• Strong interpersonal skills for working across departments and with external vendors.
• Employees may be required to perform duties, including the employee’s normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during and after hazardous weather or state of local emergency.

Nice To Haves

• Bachelors degree in Business Administration, Public Administration, Finance or closely related field is preferred.
• Valid Florida driver’s license with clean driving record.

Responsibilities

• Review and pre-approve invoices for accuracy, contract alignment, and financial controls.
• Identify and mitigate financial risks, including non-delivery, overpayments, or out-of-scope billing.
• Track project compliance elements such as warranties, insurance certificates, and payment/performance bonds.
• Collaborate with departments and project managers on grant-funded or construction-related contracts to ensure Notice to Owners, lien releases, and contract requirements are met and monitors contract deliverables, insurance, and bonding requirements.
• Support implementation and maintenance of compliance-related modules in the County’s ERP system.
• Serve as the County’s lead on contract closeout procedures and documentation collection.
• Participate in supplier performance evaluations and escalate contract noncompliance issues.
• Maintain current and accurate documentation of policies, procedures, compliance workflows, and training materials.
• Provide training and technical assistance to departmental users on compliance expectations and documentation standards.
• Stay current on applicable federal, state, and local regulations impacting County compliance regarding contract administration and finance.
• Ensures p-card transaction compliance and timeliness including supporting the Purchasing Division with compliance reviews and reporting, as needed.
• Assist with audit readiness and internal/external inquiries related to contract performance and compliance.
• Participate in emergency procurement activities before, during, and after declared events.
• Performs other duties as assigned.

Benefits

• Equal Opportunity Employer dedicated to fostering a diverse workforce.
• Commitment to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations.
• Qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED