Compliance Coordinator

Alter Trading Corp • Creve Coeur, MO

3d

About The Position

Alter Trading is seeking a Compliance Coordinator who will perform a wide variety of clerical and administrative duties as the Assistant to the Risk & Strategic Finance and Environmental teams including, but not limited to the following:

Supports implementation of the Company’s contract management system by reviewing exception reports, helping to troubleshoot and resolve exceptions.
Supports implementation of controls and processes to ensure proper proof of insurance coverage is in place for third-party carriers prior to engagement by Alter. Support review and maintenance of valid insurance certificates for carriers already engaged by Alter.
Reviews incoming third-party insurance certificates to determine if the issuing party still does business with the Company. Upload certificates to the contract management system as applicable.
Provides insurance certificates as requested by third parties. 
Generates and review exception reports generated from the contract management system for expiring insurance certificates and follow up with facilities to ensure new ones are obtained and uploaded timely.
Facilitates bond renewals as requested by facilities.
Supports renewal of permits, licenses, and registrations. Uploads documentation to the business license management system.
Generates reports from the business license management system for expiring permits, licenses, and registrations and follow up to ensure new ones are obtained and timely uploaded.
Assists with expense allocations and check requests.
Assists with administrative duties related to annual fundraising campaigns and donation requests.
Handles administrative tasks related to the Quarterly Certification process, including meeting scheduling, email communications, and development and distribution of materials.
Assists Director, Audit and Compliance and Regional Environmental Managers with audit and investigation report compilation, formatting and distribution.
Types, formats and produces documents including correspondence, standard reports, spreadsheets, proposals and presentations. Compile, format and organize materials for meetings and reporting, as directed 
Travel, meeting, general administrative and project-based support of the Risk & Strategic Finance and Environmental teams. 
Performs a variety of other responsibilities as assigned or required.

Requirements

• High School diploma or GED.
• College level classes or Associates/Bachelor’s degree preferred.
• This role requires a professional, dependable and detail-oriented individual that is proactive, organized, a quick learner and effective problem solver.
• Must have good communication skills and ability to work with all levels of the organization as well as vendors, suppliers, outside advisors and third parties.
• Must have above average skill level in all Microsoft Office programs including Word, Excel, PowerPoint and SharePoint.
• Must maintain the highest levels of confidentiality at all times due to the sensitive nature of the material.
• The successful candidate will need to have a high level of emotional maturity, understanding clearly how to and when not to respond to questions, comments or concerns.

Nice To Haves

• College level classes or Associates/Bachelor’s degree preferred.

Responsibilities

• Supports implementation of the Company’s contract management system by reviewing exception reports, helping to troubleshoot and resolve exceptions.
• Supports implementation of controls and processes to ensure proper proof of insurance coverage is in place for third-party carriers prior to engagement by Alter. Support review and maintenance of valid insurance certificates for carriers already engaged by Alter.
• Reviews incoming third-party insurance certificates to determine if the issuing party still does business with the Company. Upload certificates to the contract management system as applicable.
• Provides insurance certificates as requested by third parties.
• Generates and review exception reports generated from the contract management system for expiring insurance certificates and follow up with facilities to ensure new ones are obtained and uploaded timely.
• Facilitates bond renewals as requested by facilities.
• Supports renewal of permits, licenses, and registrations. Uploads documentation to the business license management system.
• Generates reports from the business license management system for expiring permits, licenses, and registrations and follow up to ensure new ones are obtained and timely uploaded.
• Assists with expense allocations and check requests.
• Assists with administrative duties related to annual fundraising campaigns and donation requests.
• Handles administrative tasks related to the Quarterly Certification process, including meeting scheduling, email communications, and development and distribution of materials.
• Assists Director, Audit and Compliance and Regional Environmental Managers with audit and investigation report compilation, formatting and distribution.
• Types, formats and produces documents including correspondence, standard reports, spreadsheets, proposals and presentations. Compile, format and organize materials for meetings and reporting, as directed
• Travel, meeting, general administrative and project-based support of the Risk & Strategic Finance and Environmental teams.
• Performs a variety of other responsibilities as assigned or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees