Compliance Coordinator - Licensing & Permitting

Northland Properties•Vancouver, BC

8d•Onsite

About The Position

The Compliance Coordinator - Licensing & Permitting is responsible for coordinating and administering licensing, permitting, and related regulatory requirements. This role supports business continuity by ensuring liquor licenses, health permits, business licenses, and related operating approvals are obtained, renewed, amended, and tracked accurately and on time. This role serves as a key internal resource to Brand and Operations Leaders, providing practical guidance on licensing and permitting requirements, supporting site changes and new openings, and helping reduce regulatory risk and operational disruption. The ideal candidate is organized, proactive, detail-oriented, and comfortable working independently in a fast-paced, multi-location environment.

Requirements

Diploma or post-secondary education in Business Administration, Public Administration, Legal Administration, Hospitality, or a related field, or an equivalent combination of education and experience.
2–4 years of experience in licensing, permitting, compliance coordination, legal/regulatory administration, or a related role.
Experience supporting restaurant, hospitality, retail, multi-unit, or regulated operating environments is strongly preferred.
Knowledge of licensing, permitting, and relevant regulations; application processes; or management/administration of data-driven workplace platforms (e.g., Kintone) is strongly preferred.
Demonstrated ability to work independently, identify organizational needs proactively, and drive tasks to completion.
Strong administrative, organizational, and document management skills with high attention to detail.
Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal leaders and external agencies.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with tracking systems or workflow platforms is an asset.

Nice To Haves

Experience supporting restaurant, hospitality, retail, multi-unit, or regulated operating environments
Knowledge of licensing, permitting, and relevant regulations; application processes; or management/administration of data-driven workplace platforms (e.g., Kintone)
Experience with tracking systems or workflow platforms

Responsibilities

Coordinate and execute the preparation, submission, renewal, amendment, and tracking of licenses, permits, and related regulatory filings across assigned locations.
Manage liquor licenses applications and changes, including ownership updates, structural or operational change requests, capacity changes, patio applications, endorsements, and other related approvals.
Monitor and action renewal dates, regulatory conditions, and application status to ensure locations remain current and compliant.
Maintain accurate and organized compliance records, trackers, and documentation for all locations, licenses, and permits.
Liaise directly with provincial, municipal, and regulatory agencies, inspectors, landlords, and internal stakeholders to obtain information, resolve issues, and move applications forward.
Review and interpret regulatory requirements, communicate implications to internal partners, and escalate risks or issues where needed.
Support new openings, renovations, relocations, temporary events, patio programs, and other operational changes requiring licensing or permitting review.
Conduct periodic audits of licensing and permitting records and identify gaps, expiries, missing documentation, or compliance risks.
Help develop and maintain internal processes, templates, trackers, and standard operating procedures to improve compliance execution and consistency.
Monitor regulatory updates and legislative changes affecting liquor licensing, permitting, and restaurant operations, and support implementation of required changes.
Provide clear, practical guidance to Brand Leaders and operators on licensing requirements, timelines, and compliance obligations.