Compliance Contracts Management Specialist 3

Arizona Department of Administration•Phoenix, AZ

6d•Hybrid

About The Position

The Arizona Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking a Compliance Contracts Management Specialist 3 to support contract compliance and administration. DDD provides flexible, high-quality, member-driven services and supports to people with developmental disabilities and their families. The specialist researches and interprets federal and state laws, regulations, policies, procedures, and contract requirements; evaluates contractors’ responses; tracks documents and information related to compliance and contract actions; and prepares materials explaining and enforcing DDD contracting requirements. The role also develops manuals, improves processes, trains DDD and contractor personnel, provides technical assistance, and works with contractors, agency staff, other government agencies, and the Arizona Attorney General’s Office on contract matters. The position is based at 1789 West Jefferson Street, Phoenix, Arizona, and may offer remote work within Arizona depending on business needs and continued performance. Applicants may not be licensed or certified by the DDD Office of Licensing Certification and Regulation, have a principal interest in a DDD Qualified Vendor Agreement or a spouse or close family member with such an interest, or be employed or subcontracted by a DDD Qualified Vendor.

Requirements

At least 2 years of work experience in a contracts-related field is the stated selective preference.
Successfully pass a background and reference check; employment is contingent upon completion of the process and the agency’s ability to reasonably accommodate restrictions.
Hold a valid Level One fingerprint clearance card issued under Arizona Revised Statutes 41-1968 to work with children and vulnerable adults.
If driving or use of a vehicle is an essential job function, hold and maintain a current, valid, class-appropriate driver’s license, complete required training, pass applicable driver’s license record checks, and maintain an acceptable driving record.
If using a personally owned vehicle for state business, maintain the statutorily required liability insurance.
Knowledge of ADES and DDD policies and procedures; human-services contract management; Arizona state laws and statutes, including Title 36 of the Arizona Revised Statutes and Title 6, Chapter 6 of the Arizona Administrative Code; federal laws including Code of Federal Regulations Title XIX and AHCCCS; the Arizona Procurement Code; and Request for Qualified Vendor agreements.
Skills in designing, planning, developing, and maintaining documents, forms, and service specifications; interpersonal communication; negotiation, problem resolution, decision-making, listening, and reasoning; contractual data development, analysis, and evaluation; maintaining automated recordkeeping and tracking systems; oral and written communication; and using computer applications.
Ability to work independently and collaboratively, multitask, prioritize, organize a large workload, and maintain accuracy and attention to detail.
Ability to coordinate projects, manage due dates, organize and lead statewide meetings, research federal and state laws and licensing and contract requirements, adapt to changing priorities, and train others.
Applicants must not be licensed or certified by the DDD Office of Licensing Certification and Regulation, have a principal interest in a DDD Qualified Vendor Agreement or a spouse or close family member with such an interest, or be employed or subcontracted by a DDD Qualified Vendor.

Nice To Haves

Full proficiency in Microsoft Office and Google Suites.
Experience interpreting contracting concepts.
Experience with project management, research, and analysis.

Responsibilities

Research, read, and interpret federal and state laws, regulations, policies, procedures, and contract requirements related to administration of Division contracts.
Clarify and cite contract violations, resolve problems, and make decisions based on contract requirements, DDD policy, and management input.
Evaluate contractor responses and assess compliance with contract requirements.
Create documents that interpret, explain, and enforce DDD contracting requirements.
Gather, receive, and track documents and information needed to confirm contract compliance or take contract action.
Conduct and confirm background checks, enter data, and improve contract-related processes and procedures.
Develop manuals related to contract compliance and administration, and train DDD and contractor personnel on contract-related topics.
Communicate with contractors, DDD contract staff, and local, state, and federal agency representatives; provide technical assistance on contract issues.
Work directly with the Arizona Attorney General’s Office during contract actions and other aspects of contract management.
Receive contract concerns and issues and advise leadership, managers, and staff about potential contract actions.
Draft contractor correspondence detailing concerns, required actions under contract requirements, and notifications of contract actions.
Coordinate projects, manage due dates, and organize and lead statewide meetings.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans.
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
10 paid holidays per year.
Paid vacation and sick time.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child.
Deferred compensation plan.
Wellness plans.
Tuition reimbursement.
Stipend opportunities.
Infant at Work Program.
Rideshare and public transit subsidy.
Career advancement and employee development opportunities.