Compliance & Automation Specialist
About The Position
Healthy Kids Extended Day Programs is seeking an organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance activities across its multi-state childcare organization. The position reports directly to the CEO and works closely with Operations, Registration, HR, and other departments to keep required documentation, licensing information, and compliance records accurate, organized, and current. A primary focus is tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up. This is a hands-on administrative role focused on organization, documentation, tracking, follow-up, and problem-solving. It does not involve providing medical advice or making clinical determinations. The role is part-time and in person at 2 Summit Court, Fishkill, NY 12524. Compensation is $21–$24 per hour, based on experience and qualifications. The specific part-time schedule will be discussed during the interview process based on business needs and candidate availability.
Requirements
- Excellent organizational skills and attention to detail.
- Strong follow-through and ability to manage multiple deadlines.
- Strong computer skills and comfort working with spreadsheets and databases.
- Accurate data-entry and recordkeeping skills.
- Strong written and verbal communication skills.
- Ability to identify discrepancies and follow up until issues are resolved.
- Ability to work independently while collaborating with multiple departments.
- Professionalism and discretion when handling confidential information.
- Willingness to learn and work with requirements across multiple states.
Nice To Haves
- Previous administrative, compliance, or office support experience.
- Experience with spreadsheets, databases, or document-management systems.
- Experience in childcare, education, healthcare, human resources, or another regulated environment.
- Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.
- Childcare or multi-state compliance experience.
Responsibilities
- Track required medical and health documentation for children across multiple states.
- Review records for missing, incomplete, or expired documentation.
- Monitor expiration dates and coordinate follow-up on required updates.
- Maintain accurate spreadsheets, databases, checklists, and compliance records.
- Track state-specific childcare licensing and documentation requirements.
- Monitor regulatory deadlines, renewals, and expiration dates.
- Assist with keeping internal compliance information current as requirements change.
- Organize documentation for licensing reviews, inspections, and audits.
- Track outstanding compliance items and follow up through completion.
- Prepare routine compliance reports and provide the CEO with updates on outstanding items.
- Communicate with internal teams to obtain missing information and resolve documentation issues.
- Identify discrepancies or potential compliance concerns and escalate them to the CEO or appropriate department.
- Maintain confidentiality when handling children's, family, and employee information.
- Assist with compliance projects and other related administrative duties as assigned.
Benefits
- Employer-paid childcare for children enrolled in the program on the days and during the hours the employee works.
- Telehealth, vision, and dental coverage.
- 401(k) for eligible employees.
- Paid sick time.
- On-demand pay.
- Professional development and career advancement opportunities.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
