Compliance & Automation Specialist

HEALTHY KIDS PROGRAMS • Town of New Windsor, NY

6h • $21 - $24 • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a highly organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance activities across its growing, multi-state childcare organization. The position is based in person in Fishkill, New York, and reports directly to the CEO. The role works closely with Operations, Registration, HR, and other departments to keep required documentation, licensing information, and compliance records accurate, organized, and up to date.

A primary focus is tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met. This is a hands-on administrative role involving organization, documentation, tracking, follow-up, and problem-solving. It does not involve providing medical advice or making clinical determinations.

The role is part-time, with the specific schedule to be discussed during the interview process based on business needs and candidate availability. Compensation is $21–$24 per hour, based on experience and qualifications. The position offers the opportunity to work directly with the CEO and build experience in compliance coordination, documentation, licensing requirements, reporting, and administrative operations.

Requirements

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

Nice To Haves

• Previous administrative, compliance, or office support experience.
• Experience with spreadsheets, databases, or document-management systems.
• Experience in childcare, education, healthcare, human resources, or another regulated environment.
• Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.
• Childcare or multi-state compliance experience.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Help keep internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and escalate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours the employee works.
• Telehealth, vision, and dental coverage.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Professional development and career advancement opportunities.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed