Compliance Assurance Project Administrator

Apex Companies•Lakewood, CO

23h•$22 - $26•Remote

About The Position

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work. Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

Requirements

3+ years of experience in an administrative support or project administrative role.
Strong organizational skills with excellent attention to detail.
Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
Basic understanding of contracts, proposals, or project financials.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work both independently and collaboratively.

Responsibilities

Assist Practice Leaders, Program Managers and Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.
Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
Coordinate project communication cadence, deadlines, and deliverables with internal staff and external partners.
Maintain project files, documentation logs, subcontractor records, and any required QA/QC forms in designated systems.
Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
Support invoice preparation, accounts payable coordination, and monthly billing cycles.
Monitor aged receivables and support with collections when needed.
Schedule and coordinate project meetings, take notes, and distribute action items.
Provide general administrative support to project teams across the Compliance Assurance Practice Line.