Compliance Assistant-remote/hybrid

CCI Systems, Inc.•Oshkosh, WI

3d•Hybrid

About The Position

At CCI Systems, Inc., our mission is simple: Making Life Better through devotion to our world-class employees and delivering innovative solutions for our customers. As a 100% employee-owned company for over 70 years, our experts bring integrity, accountability, and innovation to everything we do. Our culture fosters collaboration, growth, and shared success—creating meaningful work while building the networks that connect communities and power the future. We are seeking a Compliance Assistant who will assist with the day-to-day operations of the compliance group, focusing on organizing and managing the onboarding process for new employees, processing documentation, and organizing, compiling, and updating company personnel records.

Requirements

Proficient with Microsoft Office Suite and web-based applications with the ability to learn new software programs quickly.
Must be energetic, adaptable, process-oriented, and highly motivated, taking pride in work assignments and enjoying learning as responsibilities expand.
Commitment to providing quality customer service and ability to collaborate as a team or work independently.
Strong interpersonal skills and the ability to communicate effectively with employees, colleagues, customers, and others.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Extremely responsible, resourceful, and dependable.
Exceptional analytical skills, demonstrating the ability to develop, implement, and manage programs and processes.
Excellent time management skills.

Nice To Haves

Previous customer service experience preferred.
Previous experience in managing onboarding processes for a company preferred.
Experience with ADP Workforce Now preferred.

Responsibilities

Facilitate new hire onboarding by creating and sending offer letters, processing, and maintaining electronic forms, scanning and indexing new hire documents, initiating pre-employment screenings, creating DOT driver qualification files, and ensuring communication with all stakeholders.
Provide ongoing support and guidance to new employees during their initial period.
Work with various departments to ensure a seamless onboarding experience and foster productive, collaborative working relationships.
Support daily operations by managing I-9 forms, work authorizations, annual MVR checks, random drug screenings, workplace documentation, and compliance invoices.
Compile and prepare reports and documents as needed.
Learn and understand current corporate practices, procedures, and policies.
Ensure compliance with all federal, state, and local employment laws and regulations.
Ability to handle confidential information with discretion.
Ability to embrace corporate values, understand the company vision and exemplify company leadership behaviors.
Other duties as assigned by management.