Compliance Assistant

Academy Bus•Hoboken, NJ

4d•Onsite

About The Position

Academy Bus is looking for a candidate with a sense of urgency and eye for detail to fill our Compliance Assistant position. We are seeking an organized individual who can multi-task in a fast paced environment. Our Compliance Assistant will aid in the accuracy of our medical and drug files. Responsibilities include word processing, data entry, and communications.

Requirements

At least 2 years related experience or equivalent combination of education and experience
Proficiency working in a PC-based work environment to include intermediate to advanced Excel experience, basic to intermediate understanding of MS Word
Experience using a business e-mail system on a daily basis, preferably MS Outlook
Strong clerical and administrative skills in a corporate environment
Ability to multi-task, prioritize and manage time effectively
A go getter, takes initiative, is a quick learner and team player who takes responsibility and ownership of their work

Nice To Haves

Experience with drug and alcohol in the transportation field is preferred
Displays a professional, detailed-oriented and pro-active approach when interacting with applicants, employees, clients, potential clients, and visitors
Demonstrates strong verbal, interpersonal and written communication skills
Ability to work autonomously
Comfort in handling a fast paced, high volume, work environment required.

Responsibilities

Manage large amounts of incoming calls and emails, resolving clinic issues and concerns by providing appropriate solutions
Assist with medical invoices
Maintain correspondence with medical facilities regarding DOT drug testing results
Follow up to receive missing documents from medical facilities
Input incoming medical information into Academy’s internal program
Assist in Federal Department of Transportation audits