Compliance and Training Specialist

Johnson & Johnson Innovative Medicine • Jacksonville, FL

1d • Onsite

About The Position

This role will assist in creating and maintaining Distribution documented procedures and forms, ensuring compliance to various Regulatory, EHS and SOX requirements. Acts as an administrator to establish, modify and terminate accounts. Distribution Point during internal and external regulatory audits. Lead responsibilities in both internal and external EHS audits. Facilitates and creates training categories specific to Distribution initiatives (i.e., JJOS methodologies). Manages onboarding activities for new associates. Performs organizational, analytical and administrative tasks to establish accurate and concise Regulatory and EHS documentation throughout the Distribution Department. Leads projects / initiatives to drive process improvements, increasing training effectiveness as well as monitoring tasks to ensure overall compliance to EHS, Quality and Regulatory requirements. Lead responsibility in the department Ergonomic process, ensuring tasks have been evaluated for ERGO risks and have the required EJAs and JSAs. Assists in departmental projects, leading EHS initiatives, in order to ensure compliance.

Requirements

• Bachelors Degree preferred, or High School diploma with equivalent experience.
• Minimum of 2 years proven self-starting/high initiative track record.
• Ability to work independently.
• Professional telephone skills.
• Excellent communication skills (verbal and written).
• Strong Analytical Skills
• Knowledge of SGOP / EGOP requirements.
• Lead responsibilities in departmental ERGO processes.
• Current knowledge of Johnson & Johnson Vision Care processes.
• Flexibility
• Ability to work under pressure.
• Strong, proven organizational skills.
• Ability to manage multiple priorities successfully.
• Previous administrative experience a plus.
• Previous Procedure Writing experience required.
• Previous Training / Facilitation experienced required.
• Ability to coordinate and work with multiple departments.
• Proficient in Microsoft Word, Excel, PowerPoint as well as various supporting software packages.

Nice To Haves

• Previous administrative experience a plus.
• Previous Procedure Writing experience required.
• Previous Training / Facilitation experienced required.

Responsibilities

• Leads projects / initiatives to drive process improvements, increasing training effectiveness as well as monitoring tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.
• Lead responsibility in the department Ergonomic process, ensuring tasks have been evaluated for ERGO risks and have the required EJAs and JSAs.
• Assists in departmental projects, leading EHS initiatives, in order to ensure compliance.
• Adheres to Environmental Health and Safety policies and procedures and supports department objectives.
• Supports the Distribution PIT activities, (scheduling training classes, assigning specific training in Compliance Wire, pulling together PIT EHS training packets, meeting with EHS to review documentation and updating the Infolink system.
• Creates WWIDs / requests Network Access / requests CW curriculums per areas.
• SOX System Administrator, responsible for creating, modifying and terminating DCS accounts for associates.
• Ensures compliance of SGOPs / EGOPs and how they relate to the Distribution Department by being a Category Owner / SME (i.e., tracking EHS training and /or maintaining additional documentation per SGOPs / EGOPs.
• Pulls SOX samples to support external SOX System Security Audits.
• Key Distribution contact for internal and external EHS related audits.
• Leads projects / initiatives to drive process improvements, increase training effectiveness and proactively monitors tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.
• Tracking training and/or maintaining additional documentation per policies and procedures.
• Creates training documents and presentations to support Regulatory, JJOS and EHS related activities.
• Responsible for creating new / maintaining existing Regulatory and EHS training curriculums.
• Lead responsibilities for ensuring ERGO compliance, creating / maintaining EJAs, facilitating ERGO Observations and ERGO moments.
• Maintains and reports monthly training numbers for the Distribution MBR.
• Records Management POC (monitors documents to be sent to Off-Site Storage / department Records Management SME.
• Performs other related duties as assigned by Management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees