Compliance and Reporting Officer

World Vision•Lebanon, PA

5d•Hybrid

About The Position

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Purpose: to ensure cash, commodity food and any other program compliance with WV global standards, donor regulations, sector best practices and audit recommendations. for establishing control mechanisms within the Response portfolio to ensure strict adherence to regulations. to work closely with all projects leads to build their capacity in meeting key global standards and audit regulations across their projects. lead reconciliation processes on a monthly basis across all grants and compile all necessary internal and external reports. Lead on all DMT reports and ensure all supporting documents are available.

Requirements

Bachelor’s degree in Business Administration, Data Management or any related field.
2-4 experience in similar position
Experience in auditing cash, commodity and food grants;
Ability to write reports in a very good level of English and Arabic.

Responsibilities

Review WV and donor standards and determine the financial and programmatic risk levels across all cash, commodities, food and livelihood projects under the portfolio.
Develop a clear long term sustainable strategy for managing the identified risks, in clear compliance with WV global standards and previous audit recommendations.
Conduct review of proposal package to ensure compliance and consistency from an operational view.
Ensure the standardization of processes and SOPs across different areas.
Imbed risk management strategies within the process flows and SOPs per grant.
Ensure clear control mechanism are in place to adhere to the risk management plan; support the project in the establishment of the SoPs and bring an external eye review.
Act as a focal point for the Cash and Livelihood portfolio for any external/internal audit mission by leading audit prep spot-checks and ensure projects operate in line with the established control mechanisms and SOPs,
Ensure all projects are closed out in line with WV global standards. Obtain all necessary sign off before project closure;
Ensure that all stock (commodities, cards, pins, in kind commodities) are managed and stored in line with global standards and donor regulations.
Review supporting documents provided by local partners as a means of verification for service delivery or payment issuance;
Compile and analyze cash, commodities food and livelihood project information (including ATM usage reports, bank statements, warehouse reports, distribution records, student attendance records, cash for work beneficiary count, HH payment list…) in order to complete a full programmatic reconciliation on a monthly basis;
Monitor the the physical inventory exercise that is being conducted by the compliance and reporting officer for all stock under the portfolio on a monthly basis.
Ensure the stock, loss claim and asset registers are updated;
Act as a focal point for any inquiry related to the stock management.
Liaise with internal and external stakeholders in order to obtain timely and accurate supporting documents which will enable reconciliation and reporting.
Lead on the DMT reporting and act as the accountable person and main focal point in the Portfolio in terms of DMT reporting: (i) Establish a mechanism which will enable rapid and accurate authentication preparation of monthly, quarterly and yearly internal and external reports. (ii) Liaise with other departments (Finance, RAM, M&E, Technical Specialist) in order to obtain their inputs on the reports, (iii) Ensure Reports are compliant with the approved templates and linked to all supporting documents and audit ready. (iv) Ensure that all reports are uploaded on Disaster Grant database, (v) Regular coordination with DMT Reporting and Information Management Unit for any updates related to reporting requirements
Establish a mechanism, which will enable rapid and accurate authentication preparation of monthly, quarterly and yearly internal and external reports.
Compile reports/information/data from project coordinators and conduct review and deduplication and provide accurate data to feed in the different internal and external reporting templates.
Establish a clear, chronological and secure hard and soft copy record filing system across the portfolio. Ensure compliance with the filing system across all projects within the portfolio;
Liaise with other project coordinators within the Cash and Livelihood Portfolio and other Portfolios in WV Lebanon in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.
Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high-quality deliverables.
Establish and maintain a clear communication system with staff which allows for regular: a) progress tracking; b) task assignment; c) problem solving; d) on-the-job capacity building;
Provide capacity building to all portfolio staff to ensure: Heightened awareness of all cash, commodities and food global standards; Auditing process and regulations; Reporting and recording standards;
Attend trainings locally and internationally.
Attend and participate in WVL’s spiritual nurture and other organizational events.
Responsible of own security and actively contribute to a positive security culture. Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.
Perform other duties as assigned by the Line Manager.