Compliance and Privacy Specialist
About The Position
The Compliance and Privacy Specialist reports to the Corporate Compliance & Privacy Officer and manages ongoing implementation and execution of the compliance program. The role supports compliance and privacy policies, Compliance Council meetings, training and education, audits and monitoring, tracking findings and corrective actions through completion, and other compliance program activities. The Specialist contributes to the Enterprise Compliance Program by modeling and promoting the Code of Conduct and ethical behavior, facilitating sound decision-making, and helping staff access the tools and resources needed to do what is right. The position supports compliance training, communications, program administration, monitoring, audits, issue resolution, policy and records management, and privacy program activities. It works with internal partners, including Communications, Marketing, Legal, Information Security, Human Resources, Council members, and business partners. The Specialist participates in annual compliance risk prioritization and supports related mitigation activities, while maintaining current knowledge of compliance and privacy requirements and recommending process improvements. This is a hybrid position requiring a minimum of two days per week in the Oakbrook Terrace corporate office.
Requirements
- Bachelor’s degree in records management, project management, business, healthcare, or a related field.
- Three to five years of experience supporting healthcare compliance, privacy, audit, risk, or related business operations.
- Excellent written, verbal, analytical, problem-solving, organizational, and project-coordination skills.
- Proficiency with Microsoft Office applications, spreadsheets, databases, SharePoint, and document-management tools.
- High level of integrity, discretion, accuracy, and confidentiality.
Nice To Haves
- Master’s degree.
- Experience coordinating compliance-related projects.
- Compliance or privacy certification.
Responsibilities
- Assist in developing and delivering compliance training, including HIPAA, privacy, security, and new-hire orientation modules.
- Prepare and distribute compliance and privacy communications, including newsletters, intranet updates, website content, and awareness materials.
- Collaborate with Communications, Marketing, Council members, and business partners to strengthen compliance awareness.
- Support scheduling and logistics for Compliance Council meetings, and prepare agendas, materials, and meeting records.
- Assist with the annual compliance work plan and track milestones, findings, corrective actions, and completion status.
- Maintain compliance databases, scorecards, documentation tools, training records, and supporting reports.
- Perform routine compliance monitoring and assist with internal and third-party audits under the guidance of the Corporate Compliance & Privacy Officer.
- Collect documentation, coordinate interviews, research compliance matters, and help prepare responses to findings.
- Support compliance line and hotline coverage, and conduct compliance reviews as assigned.
- Assist with reviewing, updating, drafting, and version-controlling policies and procedures.
- Maintain SharePoint portal content and compliance document libraries.
- Update the annual compliance playbook and maintain GDPR and HIPAA audit-ready documentation.
- Assist with data mapping, privacy impact analyses, privacy education, and awareness messaging.
- Help identify privacy issues, document corrective actions, and maintain privacy-related records.
- Work with the Corporate Compliance & Privacy Officer and Enterprise Director, Information Security, to support data protection efforts.
- Participate in the annual compliance risk-prioritization process and support identified mitigation activities.
- Maintain current knowledge of compliance and privacy requirements through training, relevant literature, and committee participation.
- Recommend quality and process improvements that strengthen the efficiency and effectiveness of the compliance program.
Benefits
- Comprehensive benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
