Temporary Compliance Analyst (6 months)

University of Washington•Seattle, WA

3d•Remote

About The Position

The Office of Research has an outstanding opportunity for a Compliance Analyst (E S 8) (Temporary – 6 months) to join their team. Reporting to the Director of Compliance, the Compliance Analyst (E S 8) (Temporary – 6 months) is responsible for professional-level administration and coordination in the areas of conflict of interest and outside work programs in the Office of Research. This position is eligible for telework.

Requirements

Bachelor’s degree in business, science, communications, or risk assessment, or equivalent.
Two years of experience in a risk management, legal, or compliance role.
Proficiency with Microsoft Excel, including preparing internal reports, Word, PowerPoint, Outlook, Teams, and databases and Zoom in a Windows environment.
Experience with creating data visualizations, such as with Power BI.
Exceptional verbal and written communication skills.
Demonstrated experience working in a large, highly structured environment.
Ability to make decisions and problem solve independently with a high degree of reliability, accuracy, and productivity.
Ability to manage a high volume of time sensitive materials within a specialized database.

Responsibilities

Manage intake process of Faculty Outside Work Forms as prescribed by Executive Order No 57, including document intake and preliminary analysis, data entry, acknowledgement of forms not requiring deeper review, triaging to research security office review when applicable, approval tracking, approval issuance, and program metrics.
Manage database and related records retention for the Faculty Outside Work program and communicate review outcomes to faculty, department liaisons, and other central offices.
Maintain process documentation, version logs, and user guides to support training and audit readiness for the Faculty Outside Work program.
Analyze Faculty Outside Work forms, elevating those requiring deeper review to the Director of Compliance with recommendations.
Serve as a service and inquiry point of contact for faculty and administrators via phone and email for the Outside Work program.
Support the Financial Conflict of Interest (FCOI) program by conducting pre-reviews of Significant Financial Interest (SFI) and Technology Transfer disclosures for completeness.
Collaborate with University researchers and administrators to ensure complete SFI disclosures are submitted in a timely and accurate manner.
Work with University partner offices to ensure researcher compliance with GIM 10.
Ensure delivery of management plans to Investigators, appropriate leadership, and relevant University offices.
Work with the Compliance Team to ensure accurate tracking of required FCOI training for faculty and assist with maintaining FCOI database records and workflows.
Help ensure compliance of UW Faculty and Investigators, and other covered individuals involved on sponsored programs by carrying out pre-review at required stages of grant approvals, including the proposal stage, using technical knowledge of State and Federal Regulations regarding conflicts of interest and commitment.
Coordinate with researchers and research administrators and communicate with department chairs and administrators to ensure compliance is documented in the relevant University systems.
Serve as liaison to other central campus offices for inquiries related to conflicts of interest.
Communicate review outcomes as part of research administration workflow.
Assist the Compliance team in the coordination of expanded monitoring of compliance with Outside Professional Work for Compensation, associated Significant Financial Interest (SFI) disclosures, and compliance with issued Conflict Management Plans (CMPs) or Risk Mitigation Plans to manage Conflict of Commitment.
Conduct preliminary review of Requests for Approval of Outside Professional Work for Compensation (Form 1460).
Conduct Conflict of Commitment pre-review.
Conduct pre-reviews on SFI disclosures and related sponsored programs.
Conduct pre-review for Technology Transfer disclosures.
Collaborate with University researchers and departments to ensure complete SFI disclosures or conflict of commitment information requests are submitted in a timely and accurate manner.
Communicate with central campus offices as needed to ensure compliance with FCOI policy in research, teaching, and technology transfer.
Communicate with central campus offices as needed to ensure disposition of Conflict of Commitment decisions as part of the research administration workflow.
Support implementation of University initiatives or training to reduce administrative burden on researchers while enhancing overall compliance.
Maintain current and accurate required Federal and Public Reporting of FCOI Data.
Provide customer service by phone, virtual meetings, or email or via UW ticketing systems; triage outside work/SFI/FIDS/COC inquiries sent to the Compliance Team or Research Security Office shared email accounts/UW Connect ticketing.